Administrative Operations Manager

3 weeks ago


London, Greater London, United Kingdom Shortlist Resourcing Full time

An exciting opportunity has emerged for an Administrative Operations Manager at a reputable legal firm specializing in criminal defense.

This medium-sized practice comprises a blend of in-house personnel and consultants focused on criminal defense and extradition matters, handling both privately funded and legally aided cases.

Key Responsibilities:

  • Overseeing human resources functions, including personnel documentation, attendance records, and training logs.
  • Directly managing the administrative team and conducting performance evaluations.
  • Assisting the Directors in ensuring efficient operations within the firm.
  • Collaborating with Consultant Solicitors to address their requirements.
  • Updating and maintaining operational policies, procedural documents, and compliance materials.
  • Facilitating the onboarding process for new employees and managing personnel documentation.
  • Identifying training opportunities and coordinating course registrations.
  • Acquiring office supplies and negotiating contracts as necessary.
  • Maintaining comprehensive office records and documentation.
  • Coordinating with IT service providers to ensure seamless technology operations.
  • Participating in management meetings to provide updates and strategic input.
  • Managing the firm’s website content and updates.
  • Engaging with suppliers and external partners.
  • Providing administrative support by handling incoming calls and resolving issues as they arise.
  • Welcoming clients and ensuring a positive experience.
  • Processing payments, invoices, and correspondence.
  • Assisting solicitors with case management tasks, including data entry and drafting standard client communications.
  • Opening and organizing case files.
  • Monitoring workflow through the Case Management System.

Essential Skills:

  • Proven experience in managing an office within a legal environment.
  • Ability to perform under pressure while interacting with diverse stakeholders.
  • Exceptional organizational skills and proficiency in multitasking.

Desirable Skills:

  • Familiarity with the operations of a criminal legal aid practice.
  • Experience with CRM6 Legal Aid billing processes.
  • Knowledge of legal case management systems.
  • This position is offered as an initial fixed-term contract with the potential for long-term employment based on performance.

The role operates Monday through Friday, with a competitive holiday package of 20 days plus public holidays annually.



  • London, Greater London, United Kingdom Oriel Partners Limited Full time

    Position Overview:We are in search of a committed and skilled Administrative Operations Manager to lead the functions of our prestigious office. Key Responsibilities:The Administrative Operations Manager will oversee a variety of administrative tasks, office coordination, and logistical support to guarantee smooth and efficient operations. This dynamic role...


  • London, Greater London, United Kingdom FallenAmbers Full time

    Job Overview FallenAmbers is seeking a skilled Administration Manager to oversee the daily operational support of our organization and design the most effective administrative strategies. You will manage a team of professionals responsible for various administrative tasks across multiple departments.An exceptional administration manager possesses outstanding...


  • London, Greater London, United Kingdom Office Angels Full time

    Job Title: Office ManagerJob Type: Full-timeIndustry: Financial ServicesLocation: City of LondonJob Description:We are seeking an experienced and ambitious Office Manager to join our team at Office Angels. As the Office Manager, you will play a pivotal role in ensuring the smooth and efficient operation of our office and administration team.Key...


  • London, Greater London, United Kingdom Butler Rose Full time

    Job OverviewWe are seeking an experienced Administrative Operations Manager to oversee the administrative operations of our office. The ideal candidate will be organised, detail-oriented, and possess strong communication skills to effectively manage office procedures and create a productive work environment.Key Responsibilities:Manage office activities and...


  • London, Greater London, United Kingdom Butler Rose Full time

    Job OverviewWe are seeking an experienced Administrative Operations Manager to oversee the administrative operations of our office. The ideal candidate will be organised, detail-oriented, and possess strong communication skills to effectively manage office procedures and create a productive work environment.Key Responsibilities:Manage office activities and...


  • London, Greater London, United Kingdom Executive Insight Full time

    Senior Operations and Administration Coordinator Position Overview: At Executive Insight, a distinguished healthcare consulting firm with a global presence, we are seeking a highly skilled Administrative Professional to join our London office. The ideal candidate embodies our core values, excels in fostering personal connections, and possesses a proactive...


  • London, Greater London, United Kingdom Eden Recruitment Ltd Full time

    Are you an energetic and meticulous professional eager to contribute to a leading financial services organization? If you are prepared to take the reins of a vibrant office atmosphere and guide a team of outstanding administrative experts, this opportunity may be ideal for you.Eden Recruitment Ltd is a globally recognized leader in financial services, where...


  • London, Greater London, United Kingdom Shortlist Resourcing Full time

    An exciting opportunity has emerged for an Administrative Operations Manager at a reputable legal firm specializing in criminal defense. This medium-sized practice comprises a blend of in-house personnel and consultants, focusing on criminal defense and extradition cases, handling both privately funded and legally aided matters. Key...


  • London, Greater London, United Kingdom Shortlist Resourcing Full time

    An exciting opportunity has emerged for an Administrative Operations Manager at a reputable legal practice specializing in criminal defense. This firm is of medium size, comprising a blend of in-house personnel and consultants who focus on criminal defense and extradition matters. They handle both privately funded and legally aided cases. Key...


  • London, Greater London, United Kingdom SharkNinja Full time

    Job SummaryWe are seeking an experienced Administrative Operations Manager to join our EMEA team at SharkNinja. As a key member of our office team, you will be responsible for ensuring the smooth and efficient operation of our office environment.Key ResponsibilitiesAdministrative SupportProvide day-to-day administrative assistance, including reviewing...


  • London, Greater London, United Kingdom SharkNinja Full time

    Job SummaryWe are seeking an experienced Administrative Operations Manager to join our EMEA team at SharkNinja. As a key member of our office team, you will be responsible for ensuring the smooth and efficient operation of our office environment.Key ResponsibilitiesAdministrative SupportProvide day-to-day administrative assistance, including reviewing...


  • London, Greater London, United Kingdom Henry Martin Group Full time

    Position Overview Henry Martin Group is collaborating with a prominent organization in search of a skilled Administrative Operations Manager. This position offers a chance to become part of a vibrant and innovative team within one of the UK's top construction firms. Key Responsibilities Oversee the daily functions of the office, ensuring an organized...


  • London, Greater London, United Kingdom Motability Operations Full time

    About the RoleWe are seeking a highly skilled Public Relations Executive to join our team at Motability Operations. As a key member of our media and communications team, you will play a vital role in shaping the way our organization is perceived externally.Key ResponsibilitiesMedia Relations: Oversee our in-house press office function, including being the...


  • London, Greater London, United Kingdom Motability Operations Full time

    About the RoleWe are seeking a highly skilled Public Relations Executive to join our team at Motability Operations. As a key member of our media and communications team, you will play a vital role in shaping the way our organization is perceived externally.Key ResponsibilitiesMedia Relations: Oversee our in-house press office function, including being the...


  • London, Greater London, United Kingdom Bain and Gray Full time

    Position: Administrative Operations Manager – 10 Month Fixed Term ContractCompensation: £40,000 - £50,000 based on experienceReference: VB16550 We are seeking an Administrative Operations Manager to join a dynamic design firm. This is an exceptional opportunity to work with a prestigious brand known for its involvement in significant global initiatives....


  • London, Greater London, United Kingdom Orla Rose Associates Full time

    Job Summary:Orla Rose Associates is seeking a highly organized and detail-oriented Operations Administrator to join our team. As an Operations Administrator, you will play a critical role in ensuring the smooth operation of our Wealth Management business in London.Key Responsibilities:Administrative Support: Provide administrative support to our Wealth...


  • London, Greater London, United Kingdom Barchester Healthcare Full time

    About the RoleAs a Hospital Administrator at Barchester Healthcare, you will play a crucial role in ensuring the smooth operation of our administrative functions. Your primary responsibility will be to lead and motivate the administrative team, with a focus on human resources and payroll management. This will involve overseeing the maintenance of staff...


  • London, Greater London, United Kingdom Barchester Healthcare Full time

    About the RoleAs a Hospital Administrator at Barchester Healthcare, you will play a crucial role in ensuring the smooth operation of our administrative functions. Your primary responsibility will be to lead and motivate the administrative team, with a focus on human resources and payroll management. This will involve overseeing the maintenance of staff...


  • London, Greater London, United Kingdom Office Angels Full time

    Job Opportunity: Office Manager & AdministratorWe are seeking a highly organized and detail-oriented Office Manager & Administrator to join our team at Office Angels. As a key member of our operations team, you will be responsible for ensuring the smooth day-to-day running of our office.About Our Company:Office Angels is a leading employment agency,...


  • London, Greater London, United Kingdom Barts Health NHS Trust Full time

    Job Overview The Imaging division is committed to providing exceptional diagnostic services for all patients. Our administrative workforce comprises 16 dedicated personnel who facilitate patient scheduling and inquiries. We operate a comprehensive suite of imaging facilities, including 7 X-Ray rooms, 17 Ultrasound rooms, 2 CT rooms, 2 MRI rooms, and a...