Office Coordinator

1 day ago

Chertsey, Surrey, United Kingdom UK Mission Enterprise Ltd Full time
Job Description

**Job Title:** Office Coordinator

**Company:** UK Mission Enterprise Ltd

**Job Type:** Full-time

**Location:** Surrey

**Salary:** £14 per hour

**Job Summary:** We are seeking a highly organized and detail-oriented Office Coordinator to join our team. The successful candidate will be responsible for providing administrative support to our office, ensuring the smooth operation of our daily activities.

**Key Responsibilities:**

  • Monitor and manage office purchasing systems, negotiating discounts with suppliers as needed.
  • Maintain accurate records of transactions, ensuring correct allocation of items to clients.
  • Ensure timely delivery of items to clients, logging stock and maintaining up-to-date records.
  • Source and purchase items as needed, maintaining awareness of stock levels to prevent overstocking.
  • Liaise with the Office Manager to resolve any issues with orders or stock.
  • Consolidate credit card statements, attaching receipts as required.
  • File contracts, receipts, delivery notes, and other relevant paperwork accurately.
  • Receive and verify deliveries, ensuring correct items are received and marked off on order forms.
  • Check invoices for validity and authenticity, ensuring totals are correct and authorized.
  • Prevent duplication of invoices and ensure they are forwarded through the correct channels.
  • Log mobile phones correctly, ensuring accurate tracking of usage.
  • Pack and ship items to clients, identifying and separating hazardous materials as needed.
  • Make restaurant reservations and coordinate take-away orders as required.
  • Assist with party planning, including design ideas, ordering, and setup.
  • Organize cars, drivers, and security as requested.
  • Maintain a clean and organized workspace, adhering to company policies and procedures.
  • Perform word processing, filing, and other administrative tasks as required.
  • Provide excellent customer service to visitors and callers, maintaining confidentiality and professionalism.
  • Liaise regularly with colleagues, supervisors, and managers to ensure efficient service delivery.
  • Provide cover for colleagues during periods of absence.

**Requirements:**

  • Previous office administration experience.
  • Experience processing invoices and managing stock control.
  • Strong IT skills, including proficiency in MS Office, particularly Word, Excel, and Outlook.
  • Strong numerical skills.

**Personal Attributes:**

  • Highly conscientious and detail-oriented.
  • Strong time management, organization, and planning skills.
  • Excellent written and verbal communication skills.
  • Enthusiastic and self-motivated, with the ability to use initiative.
  • Highly flexible and adaptable.
  • Ability to work under pressure, meeting strict deadlines.
  • Reliable and punctual.
  • Highly professional and presentable.
  • Able to work well in a team and unsupervised.
  • Extremely confidential and discreet.
  • Logical and systematic.
  • Multi-task oriented, with the ability to administer work efficiently and timely across various projects.
  • High level of customer service, with an excellent telephone manner.

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