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Office Coordinator
2 months ago
**Job Title:** Office Assistant
**Company:** UK Mission Enterprise Ltd
**Job Summary:** We are seeking a highly organized and detail-oriented Office Assistant to join our team. The successful candidate will be responsible for providing administrative support to our office, ensuring the smooth operation of our daily activities.
Key Responsibilities:
- Monitor and manage office supplies, negotiating discounts with suppliers as needed.
- Maintain accurate records of transactions, ensuring correct allocation of items to clients.
- Ensure timely delivery of items to clients, logging stock and updating records accordingly.
- Source and purchase items as needed, maintaining awareness of stock levels to prevent overstocking.
- Liaise with the Office Manager regarding orders and inventory management.
- Consolidate credit card statements, attaching receipts and ensuring accurate filing of contracts and receipts.
- Receive and verify deliveries, ensuring correct items are received and marked off on order forms.
- Check invoices for validity and authenticity, ensuring totals are correct and authorized through the correct channels.
- Ensure mobile phones are logged correctly, and pack and ship items to clients with care.
- Organize and coordinate events, including party planning, restaurant reservations, and take-away orders.
- Provide administrative support, including word processing, filing, and computer-based administration.
- Carry out other reasonable requests as instructed by Management.
Requirements:
- Previous office administration experience.
- Previous experience processing invoices and dealing with stock control.
- Strong IT skills, including high competency with MS Office, particularly Word, Excel, and Outlook, and the internet.
- Strong numerical skills.
Personal Attributes:
- Highly conscientious.
- Strong time management, organization, and planning skills.
- High level of written and verbal communication skills across all levels.
- Enthusiastic and self-motivated with the ability to use initiative.
- Highly flexible and adaptable.
- Can work under pressure with the ability to meet strict deadlines.
- Reliable and punctual.
- Highly professional and presentable.
- Able to work well in a team and unsupervised.
- Extremely confidential and discreet.
- Can follow instructions in a cooperative and accurate manner.
- Logical and systematic.
- Multi-task orientated - ability to administer work efficiently and timely across various projects simultaneously.
- High level of customer service with an excellent telephone manner.
