Administrative Support Specialist
4 weeks ago
Office-based role
Salary: £23-24k full-time equivalent
Boffin Recruitment is representing a prestigious law firm with a workforce of 180 professionals operating across multiple European locations.
This dynamic firm integrates a team of patent attorneys, litigators, and commercial IP lawyers, catering to a diverse global clientele that includes small to medium enterprises and large multinational corporations across various sectors such as telecommunications, software development, pharmaceuticals, biotechnology, medical devices, aerospace, and logistics.
The primary objective of this position is to support the office operations, acting as a representative and executing various office and housekeeping tasks to facilitate the efficient functioning of the office.
The Office Services Assistant will be tasked with ensuring the timely completion of the responsibilities outlined below, along with addressing any ad hoc requests from the Office Services Manager or other team members.
Reception Duties:
- Welcoming and assisting visitors
Facilities Management:
- Reporting maintenance issues and coordinating repairs with the Office Manager
- Following up with contractors as needed
- Managing the Pure Water gas canister replacement
- Maintaining cleanliness in the reception and communal areas
- Refilling the Nespresso holder each morning
- Performing maintenance on the Miele coffee machine
- Monitoring kitchen supplies and placing orders
- Conducting regular inventories of stationery and placing orders
- Ordering miscellaneous items upon request
- Keeping track of headed paper and compliment slips
- Conducting orientations for new employees
- Acting as the primary contact for incoming and outgoing deliveries
- Mailing items to the local postal service
- Ensuring fire exits remain unobstructed
- Testing emergency lighting and maintaining records
- Completing monthly evaluations for cleaning contractors
- Performing water temperature assessments
- Conducting fire extinguisher inspections
Travel Coordination:
- Managing travel inquiries and arrangements, serving as the liaison for the Travel Team
Essential skills include proficiency in MS Office applications, particularly Word and Excel, as the firm operates a paperless environment.
- Strong organizational skills with the ability to prioritize urgent requests
- Excellent written and verbal communication skills to keep team members informed
- A proactive, adaptable approach with a readiness to embrace new challenges
Boffin Recruitment offers a competitive salary and a range of benefits:
- Discretionary bonus
- 25 days of annual leave, excluding public holidays (pro rata)
- Pension scheme
- Private healthcare coverage
- Complimentary eye examinations
- Employee Assistance Programme
- Cycle to work initiative
- Season ticket loan
- Electric vehicle scheme
- Group personal pension plan
- Enhanced parental leave policies
- Holiday loyalty rewards
Our client fosters a friendly, progressive, and supportive work environment, complemented by a smart casual dress code and modern office facilities.
As an equal opportunities employer, Boffin Recruitment values diversity and encourages applications from all qualified individuals, regardless of ethnicity, gender, sexual orientation, age, disability, religious beliefs, or any other perceived differences.
-
Administrative Support Specialist
6 days ago
Bath, Bath and North East Somerset, United Kingdom Dynamite Recruitment Full timeJob Summary:Dynamite Recruitment is partnering with a well-established organisation to recruit an Administrative Support Specialist to join their team. As an Administrative Support Specialist, you will work as part of a specialist department to assist the team, acting as a key point of contact.Key Responsibilities:Provide administrative support to the team,...
-
Administrative Support Specialist
5 days ago
Bath, Bath and North East Somerset, United Kingdom Dynamite Recruitment Full timeJob Summary:Dynamite Recruitment is partnering with a well-established organisation to recruit an Administrative Support Specialist to join their team. As an Administrative Support Specialist, you will work as part of a specialist department to assist the team, acting as a key point of contact.Key Responsibilities:Provide administrative support to the team,...
-
Administrative Support Specialist
2 weeks ago
Bath, Bath and North East Somerset, United Kingdom Royal United Hospitals Bath NHS Foundation Trust Full timeAbout the RoleWe are seeking an experienced Administrative Support Specialist to join our Strategy and Development Team at the Royal United Hospitals Bath NHS Foundation Trust. This is a busy and exciting role that will involve providing high-quality administrative support to the team, ensuring the smooth running of the team's operations.Key...
-
Administrative Support Specialist
2 weeks ago
Bath, Bath and North East Somerset, United Kingdom Avon & Wiltshire Mental Health Partnership NHS Trust Full timeJob DescriptionAbout the RoleWe are seeking a highly organized and detail-oriented Administrative Support Specialist to provide comprehensive administrative support to our Locality Management team. This is a busy and varied role that requires strong administrative and organizational skills, as well as the ability to work collaboratively with colleagues to...
-
Administrative Support Specialist
5 days ago
Bath, Bath and North East Somerset, United Kingdom IO Associates Full time**About IO Associates**We are a dynamic and growing company in the energy trading sector, seeking a highly skilled and proactive Administrative Support Specialist to join our vibrant team on a permanent basis.**Key Responsibilities:**Tackle a variety of administrative tasks to maintain a smooth and efficient office environment.Manage office supplies and...
-
Administrative Support Specialist
6 days ago
Bath, Bath and North East Somerset, United Kingdom IO Associates Full time**About IO Associates**We are a dynamic and growing company in the energy trading sector, seeking a highly skilled and proactive Administrative Support Specialist to join our vibrant team on a permanent basis.**Key Responsibilities:**Tackle a variety of administrative tasks to maintain a smooth and efficient office environment.Manage office supplies and...
-
Administrative Support Specialist
5 days ago
Bath, Bath and North East Somerset, United Kingdom Royal United Hospitals Bath NHS Foundation Trust Full timeAbout the RoleWe are seeking an experienced Administrator to provide administrative support to our Maternity Hub at the Royal United Hospitals Bath NHS Foundation Trust. As a key member of our team, you will be responsible for providing high-quality administrative support to our multidisciplinary team, ensuring the smooth operation of our maternity...
-
Administrative Support Specialist
7 days ago
Bath, Bath and North East Somerset, United Kingdom Royal United Hospitals Bath NHS Foundation Trust Full timeAbout the RoleWe are seeking an experienced Administrator to provide administrative support to our Maternity Hub at the Royal United Hospitals Bath NHS Foundation Trust. As a key member of our team, you will be responsible for providing high-quality administrative support to our multidisciplinary team, ensuring the smooth operation of our maternity...
-
Administrative Support Specialist
2 weeks ago
Bath, Bath and North East Somerset, United Kingdom Avon & Wiltshire Mental Health Partnership NHS Trust Full timeJob DescriptionAbout the RoleWe are seeking a highly organized and administrative professional to provide comprehensive support to our Locality Management team at Avon & Wiltshire Mental Health Partnership NHS Trust.Key ResponsibilitiesManage the day-to-day administrative tasks, including diary organization, meeting coordination, and minute-taking.Provide...
-
Administrative Support Specialist
7 days ago
Bath, Bath and North East Somerset, United Kingdom Juice Recruitment Ltd Full timeAbout the RoleWe are seeking a highly skilled and experienced Senior Client Services Administrator to join our team at Juice Recruitment Ltd. As a Senior CSA, you will play a crucial role in providing administrative support to our Financial Advisors, ensuring that all application processes are accurate and complete, and meeting daily deadlines.Key...
-
Administrative Support Specialist
6 days ago
Bath, Bath and North East Somerset, United Kingdom St. James's Place Wealth Management Full timeJob Summary:The Wealth Management Administrator will provide high-level administrative support to the Wealth Management team, ensuring the smooth operation of the business. This is an exciting opportunity for a professional and organized individual to join our team and contribute to the success of our clients.Key Responsibilities:Provide administrative...
-
Specialist Academic Support Professional
5 days ago
Bath, Bath and North East Somerset, United Kingdom Randstad Student Support Full timeAbout the RoleRandstad Student Support is seeking a highly skilled Specialist-one-to-one Study Skills Support Worker to join our team.Key Responsibilities:Provide one-to-one support to students with specific learning difficulties (SpLDs) at Universities and/or Colleges in Bath.Work closely with students to develop and implement personalized study skills and...
-
Specialist Academic Support Professional
4 days ago
Bath, Bath and North East Somerset, United Kingdom Randstad Student Support Full timeAbout the RoleRandstad Student Support is seeking a highly skilled Specialist-one-to-one Study Skills Support Worker to join our team.Key Responsibilities:Provide one-to-one support to students with specific learning difficulties (SpLDs) at Universities and/or Colleges in Bath.Work closely with students to develop and implement personalized study skills and...
-
Technical Support Specialist
7 days ago
Bath, Bath and North East Somerset, United Kingdom CV-Library Full timeJob Summary:We are seeking a highly skilled Technical Support Specialist to join our team at CV-Library. As a Technical Support Specialist, you will be responsible for maintaining and developing our SAP system to ensure accurate and efficient product setup for production.Key Responsibilities:Maintain and develop the SAP system to ensure accurate and...
-
Administrative Support Specialist
4 weeks ago
Bath, Bath and North East Somerset, United Kingdom Royal United Hospitals Bath NHS Foundation Trust Full timePosition Overview We are seeking a dedicated and proactive individual to become a vital member of our administrative team within the Philip Yeoman Ward. If you thrive in a dynamic setting where each day presents new challenges and enjoy collaborating with a supportive team, this role is tailored for you. The Philip Yeoman Ward is a specialized unit with 12...
-
IT Support Specialist
4 weeks ago
Bath, Bath and North East Somerset, United Kingdom Recruitment Partnership Full timePosition: IT Support Specialist Contract Duration: Initial 3-month engagement Compensation: Up to GBP225 per day (inside IR35 via Umbrella) Location: Onsite role with parking available Our client, a prominent employer in the region, is seeking an IT Support Specialist to enhance their team. This role is crucial for assisting IT operations within the...
-
Administrative Support Specialist
6 days ago
Bath, Bath and North East Somerset, United Kingdom CURO GROUP (ALBION) LIMITED Full timeJob OverviewCuro Group (Albion) Limited is seeking a dedicated individual to join our Customer Accounts team as a Customer Service Administrator.This role involves collecting customers' rent while embracing our 'collection with care' approach and delivering various support provisions.The successful candidate will be part of a friendly and helpful team,...
-
Executive Support Specialist
2 weeks ago
Bath, Bath and North East Somerset, United Kingdom CURO GROUP (ALBION) LIMITED Full timeCuro Group (Albion) Limited, a leading housing association, is seeking a highly skilled and organized individual to provide executive support to senior leaders, including the Chief Customer Officer, Chief People Officer, and Chief Property Officer. As an Executive Support Specialist, you will be responsible for providing exceptional administrative support to...
-
Administrative Support Specialist
7 days ago
Bath, Bath and North East Somerset, United Kingdom Rotork Full timeJob OpportunityWe are seeking a highly skilled and organized individual to join our team as an Executive Assistant to the Chief HR Officer.This is a unique opportunity to work in a global organization and support the HR Leadership Team in various tasks and projects.The successful candidate will have excellent organizational skills, a keen eye for detail, and...
-
Administrative Support Specialist
6 days ago
Bath, Bath and North East Somerset, United Kingdom Tate Full timeJob SummaryTate is seeking a highly organized and people-centric Office Administrator to join their Bath office. This part-time role will cover 25 hours split over 5 days, with a degree of flexibility due to circumstances.Key ResponsibilitiesMeet and greet clients, answer phones, and take messages as neededOrganize and manage meeting rooms, ensuring seamless...
