Administrative Coordinator

4 weeks ago


Nottingham, Nottingham, United Kingdom Nottingham University Hospitals NHS Trusts Full time

Position Overview

  • Deliver extensive administrative assistance to foster a learner-focused environment for course and event execution.
  • Guarantee a favorable experience for all participants interacting with Nottingham University Hospitals NHS Trusts.
  • Work in partnership with Education Coordinators to enhance administrative processes.
  • Improve operational efficiency and client satisfaction through process optimization.
  • Leverage digital platforms to facilitate educational planning and documentation.

Key Responsibilities

  • Assist in the upkeep of digital platforms for course and event organization.
  • Support administrative functions related to course scheduling.
  • Manage daily tasks in collaboration with Education Coordinators.
  • Contribute to the development of office procedures for streamlined operations.
  • Engage in initiatives aimed at reducing waste and minimizing environmental impact.

About Our Organization

  • A prominent employer in the region, dedicated to promoting health and wellness.
  • Foster an inclusive and innovative culture to provide exceptional healthcare services.
  • Offer avenues for personal growth and career advancement.

Job Duties

  • Assist Education Coordinators and Business Support Officer with procurement and financial transactions.
  • Support Clinical Skills Technicians in preparing rooms for training sessions.
  • Facilitate the onboarding of new personnel regarding office protocols.
  • Accurately document meeting minutes and notes.
  • Participate in front desk responsibilities as part of a team rotation.
  • Assist in both internal and external course organization.
  • Ensure training attendance records are meticulously maintained.
  • Proactively address issues and escalate when necessary.
  • Deliver prompt and professional customer service through various communication channels.
  • Support multiple teams with administrative responsibilities.
  • Represent Nottingham University Hospitals NHS Trusts positively.

Candidate Profile

Education & Qualifications

  • 4 GCSEs or equivalent, including English.
  • NVQ Level 3 in Business Administration.
  • ECDL or equivalent experience.

Preferred Qualifications

  • Completion of an Advanced Excel Training course/qualification.

Experience

  • Previous experience in administrative or secretarial roles.
  • Proficient in Microsoft Office and customer service practices.
  • Experience in documenting meeting minutes and notes.

Preferred Experience

  • Experience in an educational setting.
  • Familiarity with digital systems such as CELCAT.

Communication and Interpersonal Skills

  • Ability to communicate effectively at all levels.
  • Strong customer service orientation.
  • Excellent team collaboration skills.

Analytical and Problem-Solving Skills

  • Detail-oriented and methodical work approach.
  • Capability to resolve issues independently.
  • Flexibility to adapt to changing circumstances.

Physical Requirements

  • Ability to perform light physical tasks and engage in regular VDU usage.

Additional Role Requirements

  • Willingness to learn departmental software systems.
  • Flexibility in work schedules and locations.


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