Executive Assistant

7 days ago

London, Greater London, United Kingdom Lavender Jones Recruitment Full time
About the Role

This is an exceptional opportunity to join the team at Lavender Jones Recruitment as an Executive Assistant & Personal Assistant to a highly successful and inspirational Tech Founder. The successful candidate will provide top-notch administrative, operational, and project management support to the Founder, ensuring seamless day-to-day operations and strategic alignment within the organization.

Key Responsibilities
  • Primary Liaison: Serve as the primary point of contact between the Founder, executive team, company employees, clients, and external partners.
  • Schedule Management: Efficiently manage the Founder's schedule, coordinate daily activities, and prioritize tasks across multiple time zones with competing priorities.
  • Operational Execution: Collaborate proactively with the Chief of Staff and executive team to enhance operational execution and coordination.
  • Errands and Support: Support the Founder with various errands when necessary.
  • Process Improvement: Streamline processes and outcomes across various aspects of the Founder's responsibilities, including overseeing business unit updates, collating reports, and executive summaries.
  • Logistics and Communications: Facilitate cross-company logistics, including calls, offsites, and events, and handle executive communications, such as taking calls, responding to emails, and interacting with partners.
  • Travel Arrangements: Organize extensive and intricate global travel arrangements.
  • Document Management: Create internal and external corporate documents, assemble presentations, and capture meeting minutes.
  • Document Filing: Maintain an orderly electronic document filing system.
  • Culture Development: Contribute to the development of a strong professional culture and ethically driven environment.
  • Confidentiality: Demonstrate discretion when handling highly confidential information.
Requirements and Qualifications
  • A degree is highly desirable.
  • Substantial experience as an Executive Assistant, ideally within a Founder-led scale-up, family office environment, or companies directly supporting C-level executives/Business Owners.
  • Proficiency in Microsoft Office applications (Word, PowerPoint, Excel, and Outlook) and Google Suite.
  • Outstanding organizational, time management, and problem-solving abilities, coupled with meticulous multitasking skills.
  • Exceptional attention to detail and a strong orientation toward precision. A composed, approachable, and professional demeanor.
About the Ideal Candidate

The ideal candidate should be self-motivated, an excellent problem-solver, and have a proven track record of engaging with Founders, Board members, and C-level executives. The ability to manage multiple priorities and tasks in a fast-paced, deadline-driven corporate environment is essential.

This is a fabulous opportunity for a gifted EA who wants to be the true right-hand to an inspirational Tech Founder.

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