Facilities Coordinator

6 days ago


Glasgow, Glasgow City, United Kingdom Devonshire Full time

**Job Summary**

Devonshire is seeking a highly skilled and organized Facilities Coordinator to join their Corporate Services team in Glasgow. As a key member of the team, you will be responsible for providing exceptional administrative support and ensuring the smooth operation of the office.

Main Responsibilities:

  • Maintain and update records management systems, ensuring full compliance with procedures and providing a complete audit trail.
  • Handle daily administrative tasks, including photocopying, printing, binding, and distribution of post, as well as managing scanned incoming mail logs.
  • Assist with court clerking duties and reconcile stamping fees.
  • Manage stock levels and collate files for archiving, liaising with fee earners as needed.
  • Process and upload digital media to OneDrive, ensuring appropriate access for solicitors and secretaries.
  • Book couriers, log bookings, and verify invoices against bookings.
  • Act as a liaison for internal customers and stakeholders, providing high-quality service and forwarding relevant communications to fee earners.
  • Offer additional administrative support to legal teams, including filing, post-organisation, and ad hoc tasks.

Required Skills and Competencies:

  • Ability to work independently and as part of a team.
  • Excellent customer service and communication skills.
  • Strong attention to detail and problem-solving abilities.
  • Proficient in Microsoft Office applications.
  • Positive, professional, and solution-oriented attitude.
  • Ability to learn quickly and adapt to changing demands.

About Devonshire:

Devonshire is an equal-opportunity employer, committed to providing a diverse and inclusive work environment. We value our employees and strive to create a positive and supportive workplace culture.



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