Office Facilities Coordinator
2 months ago
About the Role
The GAP Group Limited is seeking a highly organized and detail-oriented Office Facilities Coordinator to join our Property Department in Glasgow. As a key member of our team, you will be responsible for ensuring the efficient management of our Head Office facilities.
Key Responsibilities:
- Coordinate the receipt and distribution of daily mail and packages.
- Arrange hotel bookings for internal and external visitors.
- Manage meeting room bookings, preparation, and post-use cleaning.
- Coordinate lunch arrangements for Head Office meetings and events.
- Oversee the provision of daily refreshments and liaise with vendors as necessary.
- Monitor and maintain stationery and sundry stock levels, ensuring adequate supplies across all floors.
- Ensure photocopiers are stocked with paper and alert Procurement to reorder as needed.
- Maintain kitchen areas in a clean and well-equipped state, with daily coffee machine cleaning.
- Liaise with Procurement to ensure cleaning materials and bathroom consumables are readily available.
- Log and report cleaning issues for discussion with the provider.
About You
To be successful in this role, you will have:
- Experience in a similar administrative or facilities management position.
- Proficiency in MS Office applications, including Word and Excel.
- Excellent verbal and communication skills.
- Ability to prioritize tasks and manage time effectively to meet deadlines.
About Us
The GAP Group Limited is a leading provider of equipment hire services across the UK, with 10 divisions offering a wide range of equipment for hire. We are committed to attracting and retaining the best talent in the industry and offer a range of benefits, including:
- Competitive salary and bonus scheme.
- Up to 25 days annual leave plus bank holidays.
- The option to purchase additional leave.
- Contributory Pension Scheme.
- Life Assurance.
- Employee Welfare Fund.
- Cycle to Work Scheme.
- Health & Wellness initiatives.
We are an equal opportunities employer and welcome applications from candidates who share our values and are passionate about delivering exceptional service.
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