Administrative Support Specialist for Senior HR Leaders
17 hours ago
This is an exciting opportunity to join Hays Specialist Recruitment Limited as an Administrative Support Specialist for Senior HR Leaders. As a key member of the HR team, you will provide administrative support to the Senior Leaders, including the Talent and Capabilities Team.
Key Responsibilities- Meeting Coordination: Organize ad hoc and regular meetings with internal and external stakeholders, including room bookings and reception arrangements.
- Minute Taking: Take minutes at various formal meetings and produce and circulate them as required.
- Document Development: Develop templates and documents as needed, using Microsoft Office and other software packages.
- Document Management: Maintain mail distribution lists, organizational charts, and other documents used across HR, as well as manage relevant Teams channels and access to HR SharePoint sites.
- Post and Scanning: Collect and distribute physical post, scanning and emailing colleagues if they are off-site.
- Process Improvement: Assist in the development of step-by-step guides to make existing processes easier to follow.
- HR Intranet Management: Work with colleagues to update the HR intranet content, making HR information easier to find and understand.
- Process Review: Support the continual review of internal processes to ensure the most suitable HR functions are carried out by the most appropriate roles.
- Email Management: Manage the Talent and Capabilities email account, dealing with frontline enquiries and signposting enquirers to relevant policies.
- Facilitator Support: Be the first point of contact for external facilitators, managing reception and escorting arrangements as required, and managing room bookings using the online booking system.
- Training Administration: Circulate and collate training evaluation forms, assist with the administration and management of training records and reporting.
- Support to Senior HR Colleagues: Support senior HR colleagues in periods of peak activity, such as the processing of the annual pay award and the management of the in-year bonus scheme.
- HR Workspace Management: Report issues with the HR workspace to the relevant helpdesks and follow through to resolution.
- Hybrid and Flexible Working
- Opportunities for Development - additional training
- Potential Permanent Opportunity after 6 months
- Competitive Hourly Rate of £18 per hour, including holiday pay
- Dynamic and Friendly Team who will provide you with IT equipment, a handover, and ongoing support
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