Reception and Facilities Assistant
3 weeks ago
Position Overview
The role of the Office Services Assistant is essential in maintaining the operational efficiency of our client's office. This position is designed for a dedicated individual who thrives in a dynamic environment and is committed to ensuring that all office functions run smoothly.
Key Responsibilities
Reception Duties:
- Welcoming and assisting visitors with professionalism.
- Providing refreshments to guests.
- Preparing meeting spaces by ensuring they are tidy and well-equipped.
Facilities Management:
- Coordinating with cleaning staff and managing upkeep requests.
- Reporting maintenance issues to the office management team.
- Maintaining cleanliness in communal areas and ensuring supplies are replenished.
Supply Management:
- Monitoring and ordering kitchen and office supplies as needed.
- Conducting inventory checks for stationery and other materials.
Onboarding Support:
- Preparing workspaces for new employees and facilitating their orientation.
Daily Operations:
- Managing incoming and outgoing deliveries.
- Handling postal services and ensuring compliance with safety regulations.
- Maintaining petty cash records and processing transactions.
Monthly Responsibilities:
- Conducting safety checks and maintaining records for compliance.
- Coordinating with external service providers for maintenance and supplies.
Travel Coordination:
- Assisting with travel arrangements and inquiries for staff.
Qualifications and Skills
The ideal candidate will possess:
- Proficiency in Microsoft Office applications.
- Exceptional attention to detail and organizational skills.
- Strong communication abilities, both written and verbal.
- A proactive approach to problem-solving and task management.
- Ability to work collaboratively within a team.
Benefits
Our client offers a competitive remuneration package, including:
- Performance-based bonuses.
- Generous holiday allowance.
- Pension scheme and private healthcare options.
- Additional employee benefits and support programs.
Work Environment
The office culture is inclusive and supportive, fostering professional growth and collaboration among team members.
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