Administrative Coordinator

4 weeks ago

Lancashire, United Kingdom East Lancashire Hospitals NHS Trust Full time
Position Overview

The East Lancashire Hospitals NHS Trust is currently looking for a dedicated Administrative Coordinator to join our dynamic team.

We welcome applications from individuals across various sectors, as we believe that diverse experiences contribute to our success. The ideal candidate will possess a strong commitment to service excellence and a proactive approach to problem-solving. Our aim is to recruit a candidate who values innovation and continuous improvement, essential for delivering
high-quality healthcare services.

Comprehensive training and support will be provided to ensure that the selected candidate thrives in this role.

If you are motivated and possess the necessary skills to take on this rewarding position, we encourage you to reach out for an informal discussion about this opportunity.

We support a flexible working environment that promotes a blend of office and remote work.

Key Responsibilities

The Administrative Coordinator will collaborate within the administrative team to implement the operational strategy and meet performance targets. Key responsibilities include:

  • Achieving efficiency and cost-saving goals.
  • Enhancing compliance with organizational policies.
  • Delivering exceptional customer service.
  • Supporting initiatives aimed at minimizing risks.

The successful candidate will engage with stakeholders at all levels, presenting the administrative team as a forward-thinking and collaborative unit that fosters innovation and drives system improvements.

You will play a vital role in shaping the direction of the administrative team and will be involved in specific projects with defined timelines and outcomes. This includes sourcing necessary resources and services while ensuring value for money and an integrated approach to administration.

You will identify and lead strategic initiatives that align with the administrative strategy.

Additionally, you will provide expert guidance to users regarding administrative processes and upcoming legislative changes.

As a senior member of the administrative team, your contributions will be crucial to the overall strategy and direction of the team.

Working with Us

Joining the East Lancashire Hospitals NHS Trust means becoming part of an exciting new team that is committed to collaboration and excellence. We invite you to learn more about our organization and the opportunities we offer.

Detailed Responsibilities

The successful candidate will work under the guidance of senior management while also taking initiative to:

  1. Collaborate with team members to design and implement the operational strategy and performance objectives.
  2. Provide outstanding service to stakeholders across the Trust.
  3. Lead high-value administrative projects, including planning and execution strategies.
  4. Develop necessary documentation and assist in establishing evaluation criteria.
  5. Manage complex contracts and ensure effective project management practices are followed.
  6. Negotiate with suppliers in alignment with project goals.
  7. Support the professional development needs of team members.
  8. Oversee a dedicated administrative team aligned with specific projects.
  9. Manage daily operations of the team, ensuring high morale and motivation.
  10. Assist budget holders in managing their financial resources effectively.
  11. Contribute significantly to the strategic direction of the administrative team.
  12. Support senior management in the execution of the administrative strategy.
  13. Ensure compliance with all relevant policies and procedures.
  14. Coordinate high-value requests and ensure adherence to organizational standards.
  15. Identify and implement efficiency projects to meet performance targets.
  16. Collaborate with partner organizations to analyze expenditures and identify savings opportunities.
  17. Maintain accurate records of all administrative activities.
Candidate Profile Qualifications Essential Criteria
  • Strong educational background, including proficiency in Mathematics and English.
  • Relevant degree or equivalent experience in administration or related fields.
Desirable Criteria
  • Management or supervisory qualifications.
  • Willingness to pursue further education and training.
  • Project management qualifications.
Experience Essential Criteria
  • Experience in a senior administrative role within a large organization.
  • Proven track record of working with stakeholders to deliver projects.
  • Experience in a fast-paced, target-driven environment.
  • Demonstrated experience in managing teams effectively.
  • Experience in developing and monitoring performance improvement plans.
Desirable Criteria
  • Knowledge of risk management and health and safety practices.
Skills and Knowledge Essential Criteria
  • In-depth knowledge of procurement regulations.
  • Proficient in information technology, particularly MS Office.
  • Strong analytical skills for managing complex data.
  • Excellent teamwork and leadership abilities.
  • Strategic planning experience for high-value projects.
  • Strong written and verbal communication skills.
  • Ability to influence and drive change within the organization.
Desirable Criteria
  • Familiarity with public sector finance procedures.
  • Experience in large private sector organizations.
Personal Attributes Essential Criteria
  • Commitment to continuous improvement and team performance.
  • Strong leadership and delegation skills.
  • Excellent communication and interpersonal skills.
  • Strong negotiation and presentation skills.
  • Ability to work effectively under pressure.
Other Requirements Essential Criteria
  • Access to a vehicle for work-related travel.
  • Flexibility to work across various locations as needed.

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