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Executive Assistant to Senior Directors
2 months ago
We are seeking a highly skilled and experienced Executive Assistant to provide administrative support to our senior directors at The Production Guild. This is a unique opportunity to work with a dynamic team and contribute to the success of our organization.
Key Responsibilities- Diary Management: Proactively manage the diaries of our senior directors, ensuring seamless coordination of meetings, appointments, and travel arrangements.
- Travel Arrangements: Arrange international travel, including visa applications, accommodation, and entertainment/hospitality as required.
- Event Management: Coordinate both in-house and external events, ensuring smooth execution and high-quality delivery.
- Administrative Support: Provide comprehensive administrative support, including but not limited to, screening calls, processing expenses, maintaining contact lists, coordinating couriers, and document creation/management.
- Confidentiality and Diplomacy: Maintain confidentiality and exercise diplomacy in all interactions with internal and external stakeholders.
- Visitor Management: Greet and manage visitors, ensuring a professional image is maintained.
- Financial Administration: Assist with financial administration tasks, including POs, invoices, and expenses using Market SAP & Concur.
- General Office Administration: Manage filing, correspondence, and ad-hoc requests.
- Proven Experience: Proven experience as an Executive Assistant to an Executive Leader within a global organization.
- Proactive and Self-Starting: Proactive, self-starting mentality with a broad skillset to organize beyond purely diary management.
- Exceptional Organizational Skills: Exceptional organizational skills, with the ability to multi-task and demonstrate flexibility when required.
- Communication Skills: Demonstrable communication skills, both verbal and written, with the ability to assimilate information and disseminate appropriately to relevant audiences.
- Collaboration and Problem-Solving: Ability to work collaboratively with others, with a creative approach to problem-solving and impeccable organizational skills.
- IT and Financial Systems: Expert level IT skills across all MS Office applications, with the ability to rapidly understand other corporate systems, and expert knowledge of Financial Systems such as Market SAP and Concur.
