Project Administrator
3 weeks ago
Project Administrator Role
RED Engineering Design is an expanding international consultancy, with a proven track record in low energy design, focused on providing excellent design solutions to clients.
We now seek a Project Administrator to join our London office, supporting the sector project team in conjunction with assisting in the smooth running of projects.
Key Responsibilities
- Acting as point of contact for project related tasks including compilation and formatting of specifications, reports, presentations, document printing and binding, follow admin project delivery processes throughout a project lifecycle.
- Assisting with the coordination of RFPs/PQQ/tenders etc.
- Reconcile corporate credit card activity on a monthly basis.
- General typing duties including production of letters, reports, presentations, specifications, etc. using standard company templates, and timely processing of general correspondence.
- Minute/actions taking at sector team meetings.
- Arranging couriers and receiving packages for distribution.
- Assisting with the completion of expenses and timesheets on behalf of your sector project team.
- Administration of holiday leave for project sector team.
- Arranging domestic and international travel, preparation of itineraries and insurance following the company travel policy.
- Support project QA compliance and document filing.
- Maintaining and updating of Contact Relationship Management Database (CRM).
- Support Ethics and Risk compliance processes and preparation of necessary paperwork.
- Assistance with onboarding / offboarding sector team members.
- Ownership of sector team organograms.
- Coordination of CSCS cards.
- Assisting with engineer site activities i.e. PPE, risk assessments/methods statements, monitoring company booking system.
- Assisting with event coordination, internal and external including CPD's.
- Raising, tracking and issuing of purchase orders in line with company process.
Requirements
- Previous experience in an administration role (preferred).
- Possess exemplary time management, multi-tasking, and organisational skills while able to work independently.
- Good organisation skills.
- Good time management skills.
- Ability to prioritise own workload.
- Accuracy / Excellent attention to detail.
- Understanding of engineering terms (desirable).
- Hours flexibility (able to carry out overtime at short notice).
- Excellent interpersonal and communication skills both orally and written.
- Ability to work to tight deadlines.
- Intermediate/advanced knowledge of MS Word, Excel, PowerPoint, Publisher and Outlook.
- G-Suite (preferred).
- Background in consulting or construction (desirable).
- Good understanding of international working and business operations of a global consultancy (desirable).
Benefits
RED offers a variety of benefits, including but not limited to:
- 23 days annual leave rising to 28 days annual leave over 5 years' service.
- Holiday purchase and buy back scheme.
- Hybrid Working.
- Contributory company pension scheme.
- Healthcare Scheme via salary sacrifice (Company funded cover is dependant on level).
- Non-contractual bonus awards.
- Training sponsorship.
- Charity volunteering leave.
- Wellness days/ initiatives.
- Salary commensurate with experience.
- Our people work in friendly teams with a collaborative approach and mentoring support from talented leaders.
- We offer a comprehensive benefits package and are an equal opportunities employer.
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