Administrative Assistant

2 days ago

London, Greater London, United Kingdom Project People Full time
Job Description

Job Title: Receptionist

Job Summary:

We are seeking a highly organized and detail-oriented Receptionist to join our team at Project People. The successful candidate will be responsible for providing exceptional administrative support to our office, ensuring a smooth and efficient work environment.

Key Responsibilities:

  • Administrative Support: Provide administrative assistance to the office, including answering phone calls, responding to emails, and managing correspondence.
  • Front Desk Management: Manage the front desk, greeting visitors, and recording all incoming customers and suppliers.
  • Communication: Field and direct calls, post, and other communications, handling queries and complaints in a professional and courteous manner.
  • Vendor Management: Manage vendor relationships, ensuring suppliers are engaged and maintained.
  • Project Administration: Undertake project administration effectively, ensuring timely completion of projects within budget, achievement of objectives, and cost efficiencies.
  • Facilities Management: Work closely with various departments, understanding their needs, and ensuring facilities services align with organizational objectives.
  • Record Keeping: Maintain accurate records of all inventories, equipment, and assets, and ensure effective records management processes are in place.
  • Office Operations: Support the Office and Facilities manager to ensure smooth operations, including maintaining office housekeeping and cleanliness to the highest quality level.

Requirements:

  • Office and Administration Experience: Proven experience in office and administration processes, including procurement management and vendor relationship management.
  • Communication Skills: Excellent communication and stakeholder management skills, with the ability to engage with senior and board-level stakeholders.
  • Organizational Skills: Strong organizational and prioritization skills, with the ability to multitask and work in a fast-paced environment.
  • Technical Skills: Proficient in Microsoft Office and other administrative software.

What We Offer:

Project People offers a dynamic and supportive work environment, with opportunities for professional growth and development. We are committed to providing exceptional service to our clients and candidates, and we are seeking a like-minded individual to join our team.

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