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Office Administrator and Receptionist

2 months ago

London, Greater London, United Kingdom Project People Full time
Job Title: Office Administrator and Receptionist

Project People is seeking an experienced Office Administrator and Receptionist to join our team. As a key member of our operations team, you will be responsible for providing administrative support and ensuring the smooth running of our office.

Key Responsibilities:
  • Provide administrative support to the Head of Operations and other team members
  • Manage all incoming and outgoing post, including sorting and distributing mail to departments
  • Coordinate appointments and meetings, and serve as the primary point of contact for facility-related issues
  • Assist with the planning and management of local office projects, moves, and reconfigurations
  • Answer all incoming phone calls and respond to queries and complaints
  • Manage the front desk, greeting visitors and recording all incoming customers and suppliers
  • Field and direct calls, post, and other communications
  • Undertake project administration effectively to ensure timely completion of projects within budget and achievement of objectives
  • Support the Head of Operations with projects, such as data analysis and information gathering
Requirements:
  • Office and administration processes
  • Procurement management and vendor relationship management
  • Engagement with suppliers
  • Banking experience, particularly in a UK-based foreign-owned institution
  • Stakeholder management and engagement with senior and board-level staff
  • Prioritization and multi-tasking skills

We are looking for a highly organized and efficient individual with excellent communication and interpersonal skills. If you are a motivated and detail-oriented professional with a passion for administration, we encourage you to apply for this exciting opportunity.