Administrative Assistant

2 weeks ago

London, Greater London, United Kingdom Project People Full time
Office Administrator/Receptionist

Project People is seeking an experienced Office Administrator/Receptionist to join our team in London. As a key member of our operations team, you will be responsible for providing administrative support and ensuring the smooth running of our office.

Key Responsibilities:
  • Support the Office and Facilities manager to ensure efficient operations
  • Manage records and data, including archiving, storage, and retrieval
  • Maintain accurate records of inventories, equipment, and assets
  • Coordinate appointments and meetings, and handle facility-related issues
  • Assist with planning and management of local office projects, moves, and reconfigurations
  • Greet visitors and record customer/supplier interactions
  • Field and direct calls, post, and other communications
  • Handle queries and complaints at the front desk
  • Manage vendor relationships and ensure supplier engagement
Required Skills:
  • Previous experience as a Receptionist/Office Administrator is essential
  • Banking experience, particularly in a UK-based foreign-owned institution
  • In-depth knowledge of office and administration processes
  • Procurement management and vendor relationship management
  • Engagement with suppliers
  • Stakeholder management and engagement with senior and board level
  • Prioritization and multi-tasking skills
  • Relevant office administration experience
  • Relevant H&S qualification (IOSH, NEBOSH etc.) or working towards
  • Proficiency in Microsoft Office, Outlook, Excel, and PowerPoint

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