Divisional Office Coordinator

1 week ago

London, Greater London, United Kingdom Ministry of Justice Full time

About the Role

This is a co-ordination and senior administrative role in the Divisional office, Function / Cluster local offices. The jobholder will provide corporate support office-based activities to support the work of the Divisional and operational teams.

Key Responsibilities

  • Provide administrative support to the Divisional and operational teams, including development and implementation of business administration systems, databases and recording systems.
  • Prepare and collate a range of documentation for a variety of purposes to support effective divisional, functional or cluster business activity and operational probation delivery.
  • Maintain Divisional, functional or cluster Registers such as Serious Further Offences, Freedom of Information, Accidents, Complaints, inputting data, monitoring agreed probation processes and ensuring completion in specified timescales.
  • Collect and distribute monies to/from Imprest, and maintain related records.
  • Monitor Travel Warrants, Bus passes, cheque book requests and assist with Purchase Orders where required, and within the agreed procurement arrangements.

Health, Safety & Fire

  • Ensure the timely reporting of problems, including repairs, defects and security issues with the building(s) to facilities contractors and maintain progress to reach satisfactory conclusions and ensure equipment is in good working order.
  • Undertake and co-ordinate health and safety risk assessments, fire drills and ergonomic assessments at the relevant sites, or ensure they are undertaken.
  • Act as Cardinus Assessor, First Aider and Fire Warden and take forward actions to deal with local issues arising from incidents and DSE Assessments, or ensure that there are sufficient people able to undertake these roles at the relevant sites.

Enhance your own performance

  • Manage own resources and take responsibility for own professional development.
  • Ensure that all reasonable precautions are taken towards the maintenance, security and confidentiality of written and electronically stored material, in line with the requirements of the Data Protection Act and Information Security Policies and Procedures.

Requirements

  • Demonstrate previous administration experience, and experience of providing a wide range of management support activities.
  • Evidence of providing support and assistance to colleagues in delivering a quality service.
  • NVQ Level 2 or equivalent.
  • GCSE Grade A-C in English and Maths (or equivalent).

  • Divisional Coordinator

    6 days ago

    London, Greater London, United Kingdom NHS Jobs Full time

    Job DescriptionJob Title: Divisional CoordinatorJob Summary:We are seeking a highly organized and detail-oriented Divisional Coordinator to join our team at NHS Jobs. The successful candidate will be responsible for coordinating a programme of events and activities, maintaining electronic diaries, and providing administrative support to the Divisional...

  • Divisional Coordinator

    5 days ago

    London, Greater London, United Kingdom NHS Jobs Full time

    Job DescriptionJob Title: Divisional CoordinatorJob Summary:We are seeking a highly organized and detail-oriented Divisional Coordinator to join our team at NHS Jobs. The successful candidate will be responsible for coordinating a programme of events and activities, maintaining electronic diaries, and providing administrative support to the Divisional...

  • Office Coordinator

    5 days ago

    London, Greater London, United Kingdom Office Angels Full time

    Job Summary:We are seeking an experienced Office Coordinator to join our team on a temporary basis. As an Office Coordinator, you will be responsible for managing the day-to-day operations of the office, including scheduling meeting rooms, maintaining the office inventory, and providing administrative support to senior staff.Key Responsibilities:Office...

  • Office Coordinator

    4 days ago

    London, Greater London, United Kingdom Office Angels Full time

    Job Summary:We are seeking an experienced Office Coordinator to join our team on a temporary basis. As an Office Coordinator, you will be responsible for managing the day-to-day operations of the office, including scheduling meeting rooms, maintaining the office inventory, and providing administrative support to senior staff.Key Responsibilities:Office...

  • Office Coordinator

    7 days ago

    London, Greater London, United Kingdom Office Collective Full time

    Job SummaryWe are seeking a highly organized and professional Administrative Assistant to join our team at Office Collective. As a key member of our office staff, you will be responsible for providing exceptional customer service and ensuring the smooth operation of our office.Key Responsibilities:Greeting and Welcoming: Welcome guests, clients, and...

  • Office Coordinator

    1 day ago

    London, Greater London, United Kingdom Office Angels Full time

    Job Summary:We are seeking an experienced Office Coordinator to join our team on a temporary basis. As an Office Coordinator, you will be responsible for managing the day-to-day operations of the office, including scheduling meeting rooms, maintaining the office inventory, and providing administrative support to senior staff.Key Responsibilities:Office...

  • Office Coordinator

    1 day ago

    London, Greater London, United Kingdom Office Angels Full time

    Job Summary:We are seeking an experienced Office Coordinator to join our team on a temporary basis. As an Office Coordinator, you will be responsible for managing the day-to-day operations of the office, including scheduling meeting rooms, maintaining the office inventory, and providing administrative support to senior staff.Key Responsibilities:Office...

  • Interim Office Coordinator

    4 weeks ago

    London, Greater London, United Kingdom Office Angels Full time £28,000 - £30,000

    Office Coordinator - London Interim Position (Maternity Leave Coverage) Location: Hybrid Working Are you a motivated and detail-oriented professional with a background in office coordination? Do you excel in a dynamic setting and enjoy overseeing reception responsibilities while assisting a vibrant team? If this resonates with you, our client, a prominent...

  • Office Coordinator

    3 days ago

    London, Greater London, United Kingdom Office Angels Full time

    Job Summary We are seeking a highly organized and detail-oriented Office Coordinator to join our team at Office Angels. As a key member of our administrative team, you will be responsible for providing exceptional support to our clients and colleagues. Main Responsibilities Front Desk Reception: Greet visitors, manage incoming and outgoing mail, and...

  • Office Coordinator

    3 days ago

    London, Greater London, United Kingdom Office Angels Full time

    Job Summary We are seeking a highly organized and detail-oriented Office Coordinator to join our team at Office Angels. As a key member of our administrative team, you will be responsible for providing exceptional support to our clients and colleagues. Main Responsibilities Front Desk Reception: Greet visitors, manage incoming and outgoing mail, and...

  • Office Coordinator

    6 days ago

    London, Greater London, United Kingdom Office Angels Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at Office Angels. As a key member of our administrative team, you will be responsible for providing exceptional support to our clients and colleagues.Main ResponsibilitiesFront Desk Reception: Greet visitors, manage incoming and outgoing mail, and maintain a...

  • Office Coordinator

    7 days ago

    London, Greater London, United Kingdom Office Angels Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at Office Angels. As a key member of our administrative team, you will be responsible for providing exceptional support to our clients and colleagues.Main ResponsibilitiesFront Desk Reception: Greet visitors, manage incoming and outgoing mail, and maintain a...

  • Office Coordinator

    3 days ago

    London, Greater London, United Kingdom Office Angels Full time

    Job Role: Workplace CoordinatorJob Type: Temporary - 3 month durationHours: Tuesday to Thursday, 2PM - 6PM, 12 hour weekSalary: £13.15 per hourCompany: Tech start-up based in the heart of a vibrant cityCulture: Relaxed environment with a close-knit team who are collaborative and uniqueDuties:Supporting with meeting and greeting guests and visitors to the...

  • Office Coordinator

    3 days ago

    London, Greater London, United Kingdom Office Angels Full time

    Job Role: Workplace CoordinatorJob Type: Temporary - 3 month durationHours: Tuesday to Thursday, 2PM - 6PM, 12 hour weekSalary: £13.15 per hourCompany: Tech start-up based in the heart of a vibrant cityCulture: Relaxed environment with a close-knit team who are collaborative and uniqueDuties:Supporting with meeting and greeting guests and visitors to the...

  • Office Coordinator

    1 week ago

    London, Greater London, United Kingdom Office Angels Full time

    About the Role:We are seeking a highly organized and communicative School Administrator to join our team at Office Angels. As a key member of our administrative team, you will play a pivotal role in supporting the smooth operation of our school office.Key Responsibilities:Handle incoming inquiries and provide a warm and professional welcome to visitors,...

  • Office Coordinator

    7 days ago

    London, Greater London, United Kingdom Office Angels Full time

    Job Role: Workplace CoordinatorJob Type: Temporary - 3 Month DurationHours: Tuesday to Thursday, 2PM - 6PM, 12 Hour WeekSalary: £13.15 per HourCompany: Tech Start-Up in ShoreditchCulture: Relaxed Environment with a Close-Knit TeamDuties:Supporting with Meeting and Greeting Guests and VisitorsMaking Stationary Orders and Topping Up SuppliesAccepting...

  • Office Coordinator Assistant

    5 hours ago

    London, Greater London, United Kingdom Office Angels Full time

    {"title": "Office Coordinator", "description": "Our client is a leading fashion design and manufacturing company that supplies clothing to global retailers. They are seeking a skilled Receptionist/Office Administrator to support their team and contribute to various tasks, from administration to events.Main Responsibilities:Welcoming visitors and managing...

  • Office Coordinator Assistant

    2 hours ago

    London, Greater London, United Kingdom Office Angels Full time

    {"title": "Office Coordinator", "description": "Our client is a leading fashion design and manufacturing company that supplies clothing to global retailers. They are seeking a skilled Receptionist/Office Administrator to support their team and contribute to various tasks, from administration to events.Main Responsibilities:Welcoming visitors and managing...

  • Operations Manager

    4 weeks ago

    London, Greater London, United Kingdom Office Angels Full time

    Are you a skilled Operations Manager seeking a rewarding role to demonstrate your expertise? We are currently in search of a proficient Office Coordinator to become a vital part of our client's vibrant team. About the Company: Our client is a renowned global consultancy firm specializing in urban development, infrastructure, and transportation solutions....

  • Front Office Coordinator

    4 weeks ago

    London, Greater London, United Kingdom The Hartford Full time

    Position OverviewAs a vital member of our organization, you will be responsible for delivering exceptional front office services while providing administrative assistance to our executive team. This role is integral to maintaining a professional environment and ensuring smooth operations.Key ResponsibilitiesReception DutiesDeliver reception services during...