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Office Coordinator

2 months ago

London, Greater London, United Kingdom The Caring Family Foundation Full time
Position Overview

About Us

The Caring Family Foundation (TCFF) is committed to fostering initiatives that create a positive impact within our communities and the environment. We are seeking a detail-oriented and proactive individual to join our team in a junior office support capacity. If you possess experience in front desk operations or booking management and excel in interpersonal communication, we invite you to consider this opportunity.

Key Responsibilities:

Administrative Support for Annabel's for the Amazon

  • Regularly update and maintain the auction lot tracking system.
  • Conduct follow-ups with auction lot providers and manage administrative communications with lot winners.
  • Finalize lots from previous events, verifying expiration dates and confirming details with partners.
  • Oversee daily communications and follow-ups related to auction operations.
  • Track auction lot expiration dates, terms, and payment deadlines, ensuring timely follow-ups.
  • Coordinate with partners for lot imagery, final approvals, and terms.
  • Upload auction lots to the website, including images and descriptions.
  • Assist the team in preparing auction brochures and materials for both silent and live auctions.
  • Support the team with the creation of Foundation brochures and related materials.
  • Manage the shipping and distribution of auction items to winners.
  • Organize the logistics for thank-you gifts.
  • Coordinate travel arrangements and transportation for event talent.
  • Provide comprehensive administrative assistance to the TCFF team.

Ideal Candidate Profile:

  • Prior experience in a front desk or booking role.
  • Strong communication skills with experience in member interactions.
  • Highly organized with a keen attention to detail.
  • Adept at managing multiple tasks and priorities effectively.
  • Exceptional written and verbal communication abilities.
  • Capable of working independently as well as collaboratively within a team.
  • Proactive in anticipating the needs of the team.

Application Process:

If you are dedicated to making a meaningful impact and possess the qualifications we seek, we encourage you to submit your CV.

The Caring Family Foundation is an equal opportunity employer. We celebrate diversity and are committed to fostering an inclusive environment for all employees.