Event Coordination Assistant

3 weeks ago

London, Greater London, United Kingdom Southbank Centre Full time

We are seeking an Assistant Manager for Event Operations to provide maternity cover within our Producing & Event Management division on a full-time, fixed-term basis.

The Event Management division is engaged in organizing events across various artistic disciplines and public programming activities, typically scheduled three months in advance. This role entails the planning, coordination, execution, and evaluation of assigned events across all artistic forms.

Most artistic events at Southbank Centre occur from Wednesday to Sunday, and the successful candidate should anticipate working regular evenings and approximately three weekends out of five.

Key Responsibilities

  • Deliver efficient and proactive administrative support and event execution; advancing and managing a variety of vibrant and diverse artistic events in non-traditional spaces, collaborating with the Producing and Programming teams to successfully implement the Southbank Centre's artistic initiatives to an international standard.
  • Collaborate with Programmers, Producers, and Event Managers to provide administrative, planning, and execution support for the Event Management division on assigned events and festivals, ensuring the successful delivery of a varied and dynamic event and festival schedule.
  • Effectively communicate the operational requirements of assigned events to all relevant internal departments through the proficient use of Artifax, Southbank Centre's venue management system, and established operational protocols.
  • Offer courteous and efficient support to all individuals involved with the Event Management and Producing division, including colleagues, artists, creative professionals, partner organizations, and the public.

For a comprehensive overview of the role's responsibilities and person specifications, please refer to the attached job description.

About Southbank Centre

Southbank Centre stands as Europe's largest arts venue and ranks among the UK's top five visitor attractions, situated on an 11-acre site in the heart of London's vibrant cultural quarter along the South Bank of the Thames. The site boasts a remarkable creative and architectural legacy dating back to the 1951 Festival of Britain. Southbank Centre encompasses the Royal Festival Hall, Queen Elizabeth Hall, Purcell Room, and Hayward Gallery, and is home to the National Poetry Library and the Arts Council Collection, as well as six Resident Orchestras.

Our Artistic Mission

Southbank Centre is dedicated to providing exceptional artistic experiences for all. Through art, we invite our visitors to engage in shared cultural experiences, to observe, listen, be inspired, and discover new ideas or perspectives. We take pride in the fact that over the past 70 years, our performances and exhibitions have touched millions, creating a community centered around art where everyone contributes to the experience.

We are committed to inclusivity and welcome applications from individuals from Black, Asian, or Ethnically Diverse backgrounds, as well as those who are D/deaf or disabled. By attracting a diverse range of individuals with varying perspectives, we can continually view the world through fresh lenses and explore innovative approaches. We are dedicated to fostering an environment where as many people as possible can come together to experience bold, unusual, entertaining, and thought-provoking work.

At Southbank Centre, we believe in:

Creating Inclusive Spaces

  • Upholding respect, safety, and belonging is fundamental to vibrant teams and communities.
  • We all share the responsibility of cultivating and safeguarding a kind, compassionate, and inclusive environment for others.

Crafting Memorable Experiences Together

  • Every team member contributes to the remarkable artistic moments at Southbank Centre.
  • We recognize and value the diverse roles we play in creating enjoyment and success.

Encouraging Innovative Thinking

  • Diverse viewpoints and stimulating discussions inspire innovation, learning, and growth.
  • We foster a culture of continuous learning and openness to evaluating our thoughts and actions.

Benefits

In addition to working at one of London's most engaging sites, the successful candidate will enjoy the following benefits:

  • A minimum 5% pension contribution (increasing to 8% based on employee contributions)
  • 28 days of annual leave, plus bank holidays
  • Hybrid working model (3 days in the office, 2 days remote)
  • Enhanced sick leave
  • Improved family leave benefits
  • Discounts at all onsite retail, food, and beverage outlets
  • Complimentary staff tickets for Southbank Centre events
  • Free entry to Hayward Gallery
  • Free or discounted access to other institutions
  • Complimentary staff yoga sessions

If you have any questions regarding adjustments or concerns, please reach out for assistance.

Application Deadline

The deadline for applications is 23:59 on the closing date for the job posting.

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