Office Coordinator

3 weeks ago


Kendal, Cumbria, United Kingdom Elysium Healthcare Full time

Overview

Join Elysium Healthcare as an Office Coordinator, where your role is pivotal in enhancing the lives of individuals. This position offers a unique opportunity to contribute meaningfully within a supportive environment.

In this role, you will address the administrative requirements of the service, which includes processing onboarding documentation, coordinating training sessions, and managing employee leave requests. You will work closely with new team members to ensure their compliance documents are accurately managed and verified.

As an Office Coordinator, your organizational skills will be essential in maintaining an efficient office atmosphere; ensuring files are systematically organized and confidential, managing correspondence, answering calls with professionalism, and keeping spreadsheets current and well-structured.

Collaborating with senior staff, you will oversee employee absences and leave requests, maintain personnel records, and generate audits.

At Elysium, we prioritize your development. You will have ongoing access to various training programs to help you achieve your professional aspirations. A better you translates to better care, which is the essence of exceptional healthcare.

Key Responsibilities:

Oversee payroll processes and review weekly and monthly financial reports. Communicate with head office/payroll to ensure timely submission of necessary documents. Create and maintain HR paper files. Ensure adherence to all HR policies and procedures while regularly collaborating with various departments, particularly Operational HR and Head Office staff, to implement HR practices effectively. Manage petty cash, purchase orders, and invoice processing. Handle requests for access to records. Provide coverage for reception and assist colleagues in other departments as needed.

Qualifications:

Experience in secretarial or HR administration. Relevant qualifications such as ECDL, RSA II, or equivalent in Typing/Word Processing. Minimum of 4 GCSEs at grade C or above (including English and Mathematics) or equivalent. Proficient in minute-taking and strong skills in MS Word, Excel, PowerPoint, and Outlook. Familiarity with systems that support HR and Finance Departments. Understanding of confidentiality and security protocols.

Work Environment:

You will be part of a dedicated team providing care and support to individuals with learning disabilities and autism, empowering them to achieve greater independence.

In this role, you will collaborate with a multidisciplinary team to ensure individuals lead fulfilling lives, having the freedom to choose and control their activities, and access to community services and opportunities.

Benefits:

Competitive annual salary. Generous annual leave entitlement (including bank holidays). Complimentary meals and parking. Support for wellbeing and activities promoting a healthy work-life balance. Opportunities for career advancement and training. Pension contributions for future security. Life Assurance for peace of mind. Enhanced maternity benefits.

Additional perks include retail discounts and special offers.


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