Office Coordinator

3 weeks ago


Kendal, Cumbria, United Kingdom Elysium Healthcare Full time

Overview

Join Elysium Healthcare as an Office Coordinator, where your role is integral to enhancing the lives of individuals. This position is uniquely fulfilling, providing you with the opportunity to make a significant impact within the organization.

In this role, you will manage the administrative functions of the service, which includes processing onboarding documentation, coordinating training sessions, and overseeing leave management. You will engage with new team members to ensure their compliance documents are accurately processed, including background checks, identification verification, references, and employment eligibility.

As an Office Coordinator, your organizational skills will be paramount. You will ensure that all office operations run seamlessly; maintaining confidentiality of files, distributing mail, answering phone calls with professionalism, and keeping spreadsheets organized and up-to-date.

Collaborating with senior personnel, you will oversee staff attendance and leave requests, maintain employee records, and generate necessary audits.

At Elysium, we prioritize your professional growth. You will have ongoing access to a variety of training programs designed to help you achieve your career aspirations. After all, your development is key to delivering exceptional care.

Key Responsibilities:

  • Oversee payroll management and review weekly and monthly financial reports.
  • Communicate with head office and payroll departments to ensure timely submission of required documents.
  • Create and maintain physical HR files.
  • Ensure adherence to all HR policies and procedures while collaborating with various departments, particularly Operational HR and Head Office.
  • Manage petty cash, process purchase orders, and handle invoice management.
  • Address requests for access to records.
  • Provide coverage for reception and assist colleagues in other departments as needed.

Qualifications:

  • Experience in secretarial or HR administration roles.
  • Proficiency in ECDL, RSA II, Typing/Word Processing, or equivalent qualifications.
  • Minimum of 4 GCSEs at grade C or above (including English and Mathematics) or equivalent.
  • Strong skills in minute taking and proficiency in MS Word, Excel, PowerPoint, and Outlook.
  • Familiarity with systems that support HR and Finance functions.
  • Understanding of confidentiality and security protocols.

Work Environment:

You will be part of a dedicated team at a service that supports individuals with learning disabilities and autism, promoting their independence and well-being.

In this role, you will provide specialized support for individuals with complex needs, ensuring they receive care in a structured and supportive environment.

You will collaborate with a multidisciplinary team to facilitate meaningful daily activities, empowering individuals to make choices and engage in various opportunities.

Benefits:

  • Competitive annual salary.
  • Generous annual leave entitlement, including bank holidays.
  • Complimentary meals and parking.
  • Access to well-being initiatives to support work-life balance.
  • Opportunities for career advancement and professional development.
  • Pension contributions for future security.
  • Life Assurance for peace of mind.
  • Enhanced maternity benefits.

Additional perks include retail discounts and various special offers.


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