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Business Operations Coordinator

2 months ago

Portsmouth, Portsmouth, United Kingdom Tate Southampton Full time

Job Title: Administrator

Company: Tate Southampton

Job Type: Full-time

Location: Hybrid position working from home 2 days a week

Salary: £26,000-£30,000

About the Role:

We are seeking a highly organized and proactive Administrator to join our dynamic team at Tate Southampton. As an Administrator, you will play a vital part in ensuring the seamless preparation, submission, and administration of bids, and supporting the manager with a real impact on their exciting projects.

Key Responsibilities:

  • Support the Bid Manager: Provide administrative support to the Bid Manager on a day-to-day basis, both proactively and as directed.
  • Commercial Enquiries: Progress or redirect commercial enquiries received, ensuring timely and effective communication with stakeholders.
  • Office Coordination: Monitor the Office Coordinator and Enquiries inboxes, actioning and/or forwarding to the appropriate team member, as required.
  • Commercial Activity: Monitor commercial activity and leads proactively, including through use of the pipeline and CRM, ensuring the Bid Manager is updated on relevant developments.
  • CRM Management: Assist with the set-up, development, and on-going use of the CRM.
  • Bid/No Bid Process: Facilitate and contribute to the Bid/No Bid process; assist in commercial and contractual assessments.

Requirements:

  • Administrative Experience: Proven experience in an administrative role, preferably with bids experience.
  • Communication Skills: Excellent communication and interpersonal skills, with the ability to build strong relationships with stakeholders.
  • Organizational Skills: Highly organized and able to prioritize tasks effectively.
  • Technical Skills: Proficient in the use of CRM systems and other administrative software.