Administrative Support for R&D Senior Management

2 weeks ago


Southampton, Southampton, United Kingdom University Hospital Southampton NHS Trust Full time

University Hospital Southampton NHS Trust is seeking a highly organized and customer-focused individual to join our Research & Development (R&D) team as a Personal Assistant.

In this role, you will provide comprehensive administrative support to the R&D Senior Management team, ensuring smooth operations and efficient workflow.

Key Responsibilities:
  • Manage calendars and appointments for senior managers, prioritizing meetings and coordinating schedules effectively.
  • Arrange meetings and conferences, liaising with internal and external stakeholders to secure suitable venues, travel arrangements, and refreshments.
  • Prepare agendas, meeting minutes, and other supporting documentation, ensuring timely distribution to relevant parties.
  • Serve as the primary point of contact for the R&D Senior Management team, handling inquiries, redirecting calls, and taking messages with professionalism.
  • Collaborate with other administrative staff within the division to maintain a consistent and efficient administrative service.
Required Skills and Experience:
  • Proven experience as a Personal Assistant or in a similar administrative role.
  • Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
  • Excellent communication and interpersonal skills, both written and verbal.
  • Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
  • Ability to work independently and as part of a team.

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