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Gynaecology Administrative Coordinator

2 months ago

Aberdeen, Aberdeen City, United Kingdom NHS Grampian Full time

The Medical Secretarial Service is seeking a dedicated Medical Secretary to join our Gynaecology Team. This role presents an excellent opportunity for an experienced administrative professional eager to enhance their expertise within the medical secretarial domain.

Position Overview

The successful candidate will be an integral part of the Medical Secretary Team in the Gynaecology Department, providing essential administrative and secretarial support to Consultant Surgeons and their medical and nursing teams.

This position is both dynamic and fulfilling, situated in a fast-paced specialty with a substantial patient volume. Responsibilities will include managing theatre schedules, typing for outpatient clinics, overseeing diary management, addressing patient inquiries, and handling the awaiting results system, along with various other administrative tasks.

This is a full-time role, comprising 37 hours per week, which will transition to 36 hours per week over the next two years (with no reduction in pay) in alignment with NHS Scotland's initiative for a reduced working week.

Ideal Candidate Profile

We are looking for individuals with prior experience as a Medical Secretary or in a comparable role, particularly in appointment scheduling and diary management. Exceptional interpersonal and organizational skills are essential. Proficiency in touch typing and experience with audio typing are also required.

About Us

The Medical Secretarial Service delivers vital secretarial and administrative support to medical, surgical, and clinical teams throughout the acute sector of NHS Grampian. Our team comprises Medical Secretaries, Audio Typists, Administrators, Filing Clerks, Receptionists, Trainers, PAs, and Management personnel.

Opportunities for growth and advancement within the Medical Secretarial Service are available, including the chance to broaden your knowledge across various medical, surgical, and clinical services, or to develop into supervisory, training, or management roles over time.

Commitment to Diversity and Inclusion

We are dedicated to attracting the best talent and actively encourage applications from candidates of diverse backgrounds. Our goal is to ensure that all individuals are treated fairly and with respect, fostering a positive recruitment experience regardless of the outcome.

It is not necessary to currently hold a Medical Secretary position. We welcome applications from those returning from career breaks (such as maternity or paternity leave) or considering a transition from another relevant field. Your unique experiences can offer valuable perspectives to our team. If you are uncertain whether this role is suitable for you, please review the job description and apply if you meet the essential criteria.

NHS Scotland is committed to promoting equality and diversity within our workforce and eliminating unlawful discrimination. Our aim is to cultivate a workforce that is truly representative of society, ensuring that every employee feels respected and empowered to perform at their best.