Property & Workplace Support Specialist

1 week ago

Leeds, Leeds, United Kingdom DLA Piper Full time
About the Role

We are seeking a highly organized and detail-oriented individual to join our Property & Workplace team in Leeds as a Business Administration Apprentice. As a key member of our team, you will provide administrative support to our Property & Workplace teams, working towards the successful completion of a Level 3 Business Administration apprenticeship.

Key Responsibilities
  • Provide administrative support to the Property & Workplace teams, including filing, scheduling, data entry, and finance support.
  • Deal with queries and requests from internal and external clients, and visitors at all levels.
  • Assist with incoming and outgoing post, DX, and courier deliveries.
  • Manage records and archives, ensuring all documentation is up-to-date and compliant with our e-filing policy.
  • Coordinate the distribution of external and internal deliveries, ensuring timely and efficient delivery.
  • Engage with approved suppliers to maintain stock levels within the office and department.
  • Produce high-quality hard copy documents in various sizes, using specialized software and equipment.
  • Scan and distribute documents externally or store them in line with our e-filing policy.
  • Manipulate and distribute electronic documents using OCR, indexing, and combining files.
  • Assist with meeting room bookings, including updating the system, catering, IT requirements, and setting up video conference facilities and WebEx meetings.
  • Create and amend documents within our firm's house style guidelines.
  • Open matters in our document management system and file documents within agreed protocols.
  • Assist with event organization and complete training to ensure both technical and personal skill development.
  • Undertake ad hoc departmental duties as identified by the manager.
About You
  • You will have a good level of IT knowledge, including Microsoft Office Suite, and an understanding of file structures and a wide range of applications.
  • You will be confident and able to build trust and rapport to develop effective relationships.
  • You will be able to handle multiple priorities, working to sometimes conflicting timescales in a fast-paced and challenging environment.
  • You will remain calm under pressure and focus on continued personal development and ensuring all training requirements are up-to-date.
  • You will be polite, professional, and friendly, with good communication skills, both written and verbally.
  • You will have a customer service-focused approach and be enthusiastic with a 'can-do' attitude.
  • You will have good timekeeping and attendance.
About Us

DLA Piper is a global law firm with lawyers and business service professionals located in more than 40 countries throughout the Americas, Europe, the Middle East, Africa, and Asia Pacific. Our global reach ensures that we can help businesses with their legal needs anywhere in the world. We strive to be the leading global business law firm by delivering quality, service excellence, and value to our clients and offering practical and innovative legal solutions to help them succeed.

We are committed to providing an inclusive working environment and culture across our global firm, where everyone can bring their authentic self to work. Diversity of perspective, thought, background, and culture combine to make us the leading global law firm; that's why we actively seek to build balanced teams.

We welcome the unique contribution that you will bring to our firm and actively encourage applications from all talented people – however your talent is packaged, whatever your background or circumstance, and regardless of how you identify.

We recognize that people have responsibilities and interests outside of their career and that as a business, we all benefit from working flexibly. That's why we are open to discussing with candidates the different ways in which we are able to support requests for agile working arrangements.

In the event that we make an offer to you, and where local legislation permits and where relevant, we will conduct pre-engagement screening checks that may include but are not limited to your professional and academic qualifications, your eligibility to work in the relevant jurisdiction, any criminal records, your financial stability, and work-related references.

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