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Property and Workplace Support Specialist
2 months ago
We are seeking a highly organized and detail-oriented individual to join our Property and Workplace team in Leeds as a Business Administration Apprentice. As a key member of our team, you will provide administrative support to our colleagues and clients, while working towards the successful completion of a Level 3 Business Administration apprenticeship.
The successful candidate will have excellent communication skills, a high level of professionalism, and the ability to work effectively in a fast-paced environment. You will be responsible for providing administrative support, including filing, scheduling, data entry, and finance support, as well as assisting with incoming and outgoing post, DX and courier deliveries.
Main Responsibilities
- Provide administrative support to the Property and Workplace team, including filing, scheduling, data entry, and finance support.
- Assist with incoming and outgoing post, DX and courier deliveries.
- Support the team with records management, including archiving and retrieving documents.
- Engage with approved suppliers to ensure stock levels are maintained.
- Produce high-quality hard copy documents in various sizes.
- Undertake printing requests from various applications, including Microsoft Office Suite.
- Scan documents for distribution externally or storage in line with the e-filing policy.
- Manipulate and distribute electronic documents using specialized software.
- Assist with meeting room bookings, including updating the system, catering, IT requirements, and setting up video conference facilities and WebEx meetings.
- Creation and amendment of documents within the firm's house style guidelines.
- Opening of matters in the firm's document management system and filing of documents within agreed protocols.
- Assist with event organization.
- Complete training to ensure both technical and personal skill development.
- Undertake ad hoc departmental duties as identified by the manager.
About You
- Excellent communication skills and a high level of professionalism.
- Ability to work effectively in a fast-paced environment.
- Good level of IT knowledge, including Microsoft Office Suite.
- Confident and able to build trust and rapport to develop effective relationships.
- Able to handle multiple priorities and work to sometimes conflicting timescales.
- Remains calm under pressure.
- Focus on continued personal development and ensuring all training requirements are up to date.
- Polite, professional, and friendly.
- Good communicator - both written and verbally.
- Customer service focused.
- Enthusiastic with a 'can do' attitude.
- Good timekeeping and attendance.
About Us
DLA Piper is a global law firm with lawyers and business service professionals located in more than 40 countries throughout the Americas, Europe, the Middle East, Africa, and Asia Pacific. Our global reach ensures that we can help businesses with their legal needs anywhere in the world. We strive to be the leading global business law firm by delivering quality, service excellence, and value to our clients and offering practical and innovative legal solutions to help them succeed.
Our Values
- Be Supportive - we are compassionate and inclusive, valuing diversity and acting thoughtfully.
- Be Collaborative - we are proactive, passionate team players investing in our relationships.
- Be Bold - we are fearless and inquisitive, challenging ourselves to think big and find creative new solutions.
- Be Exceptional - we are strategic and driven, exceeding standards and expectations.
Diversity and Inclusion
At DLA Piper, diversity and inclusion underpin how we live our values and everything we do. We believe that everyone has a voice, and that everyone's voice counts. We know that the rich diversity across our firm makes us stronger, more innovative, and creative, which helps us to better serve our clients and communities.
Hybrid Working
We recognize that people have responsibilities and interests outside of their career and that as a business, we all benefit from working flexibly. That's why we are open to discussing with candidates the different ways in which we are able to support requests for agile working arrangements.
Pre-Engagement Screening
In the event that we make an offer to you, and where local legislation permits and where relevant, we will conduct pre-engagement screening checks that may include but are not limited to your professional and academic qualifications, your eligibility to work in the relevant jurisdiction, any criminal records, your financial stability, and work-related references.
