Property and Workplace Apprentice

1 month ago

Leeds, Leeds, United Kingdom DLA Piper Full time
About the Role

We are seeking a highly motivated and organized Property and Workplace Apprentice to join our team in Leeds. As a key member of our Property and Workplace team, you will provide administrative support to our colleagues and clients, while working towards the successful completion of a Level 3 Business Administration apprenticeship.

The successful candidate will have the opportunity to learn from experienced colleagues and mentors, building a wide range of skills and experience by working across various departments, including Reprographics, Records Management, Mail Services, Front of House, Document Production, and Legal Administration.

Key Responsibilities

  • Provide administrative support to the Property and Workplace team, including filing, scheduling, data entry, and finance support.
  • Deal with queries and requests from internal and external clients, and visitors at all levels.
  • Assist with incoming and outgoing post, DX and courier deliveries.
  • Records management (archiving) requests and returns as required.
  • Distribution of external and internal deliveries as required.
  • Engage with approved suppliers to ensure stock levels within the office and department are maintained.
  • Production and finishing of hard copy documents to a high standard in various sizes.
  • Undertaking printing requests from a variety of applications including Microsoft office suite.
  • Scanning of documents to distribute externally or store in line with the e-filing policy.
  • Manipulation and distribution of electronic documents using specialized software including OCR, indexing, and combining files to ready for distribution via various methods such as E-Bible or secure FTP.
  • Assisting with meeting room bookings including updating the system, catering, IT requirements and setting up video conference facilities and WebEx meetings.
  • Creation and amendment of documents within the firm's house style guidelines.
  • Opening of matters in the firm's document management system and filing of documents within agreed protocols.
  • Assisting with event organization.
  • Completion of training to ensure both technical and personal skill development.
  • To undertake ad hoc departmental duties from time to time in accordance with departmental and business needs, as identified by the manager.
  • Read and understand the requirements of the firm's Health and Safety policy and ensure that it is applied appropriately.

About You

  • Good level of IT knowledge, including Microsoft Office Suite with an understanding of file structures and a wide range of applications.
  • Confident and able to build trust and rapport to develop effective relationships.
  • Able to handle multiple priorities, working to sometimes conflicting timescales in a fast-paced and challenging environment.
  • Remains calm under pressure.
  • Focus on continued personal development and ensuring all training requirements are up to date.
  • Polite, professional and friendly.
  • Good communicator- both written and verbally.
  • Customer service focused.
  • Enthusiastic with a 'can do' attitude.
  • Good timekeeping and attendance.

About Us

DLA Piper is a global law firm with lawyers and business service professionals located in more than 40 countries throughout the Americas, Europe, the Middle East, Africa and Asia Pacific. Our global reach ensures that we can help businesses with their legal needs anywhere in the world. We strive to be the leading global business law firm by delivering quality, service excellence and value to our clients and offering practical and innovative legal solutions to help them succeed. Our clients range from multinational, Global 1000, and Fortune 500 enterprises to emerging companies developing industry-leading technologies, as well as government and public sector bodies.

Our Values

  • Be Supportive – we are compassionate and inclusive, valuing diversity and acting thoughtfully.
  • Be Collaborative – we are proactive, passionate team players investing in our relationships.
  • Be Bold – we are fearless and inquisitive, challenging ourselves to think big and find creative new solutions.
  • Be Exceptional – we are strategic and driven, exceeding standards and expectations.

Diversity and Inclusion

At DLA Piper, diversity and inclusion underpins how we live our values and everything we do. We believe that everyone has a voice, and that everyone's voice counts. We know that the rich diversity across our firm makes us stronger, more innovative and creative, which helps us to better serve our clients and communities. We are committed to providing an inclusive working environment and culture across our global firm, where everyone can bring their authentic self to work.

Hybrid Working

We recognize that people have responsibilities and interests outside of their career and that as a business, we all benefit from working flexibly. That's why we are open to discussing with candidates the different ways in which we are able to support requests for agile working arrangements.

Pre-Engagement Screening

In the event that we make an offer to you, and where local legislation permits and where relevant, we will conduct pre-engagement screening checks that may include but are not limited to your professional and academic qualifications, your eligibility to work in the relevant jurisdiction, any criminal records, your financial stability and work-related references.

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