Facilities Management Assistant

7 days ago

London, Greater London, United Kingdom Canada Water Full time

About the Role

We are seeking a highly organized and detail-oriented Assistant Property Manager to join our team at Canada Water. As a key member of our property management team, you will provide administrative support to the property manager and contribute to the smooth operation of our facilities.

Key Responsibilities

  • Support the property manager in advancing client relations and ensuring open communication with occupier representatives.
  • Assist in maintaining records of compliance with operational processes and procedures.
  • Procure quoted costs and information to facilitate the production and management of the building service charge budget.
  • Ensure health and safety, emergency procedures, and safe working practices are enforced and conform to current legislation.
  • Support the property manager in undertaking regular physical inspections of completed works and service contracts.
  • Manage routine correspondence and lead on administrative duties to support the efficient running of the building management office.
  • Assist in ensuring that service specifications, contracts, and associated documentation represent the service requirements of the premises.
  • Track and process service invoices and produce management accounts.
  • Manage the computerized building concept ppm/help desk facility.
  • Set up and edit buildings and locations, insert and edit instruction sets, resources, and asset registers.
  • Check outstanding tasks and generate reports.
  • Arrange with contractors the design and implementation of landscaping and decorative planting.
  • Take ownership of the Broadgate estates vision and values.

Requirements

  • Strong administration skills.
  • Health and safety knowledge.
  • Budget management experience.
  • Specification and contract management skills.
  • Helpdesk (CAFM) system experience.
  • Basic IT skills.

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