Executive Assistant to Director of Sales
1 week ago
Job Title: Executive Assistant to Director of Sales
Job Summary:
We are seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to our Director of Sales. The successful candidate will be responsible for managing the Director's schedule, coordinating travel arrangements, and providing general administrative support to the sales team.
Key Responsibilities:
- Administrative Support:
- Manage the Director's schedule, including appointments, meetings, and travel arrangements
- Coordinate travel itineraries, including flights, hotels, and transportation
- Prepare travel documents, including passports, visas, and travel insurance
- Reconcile the Director's credit card and cash expenses
- Process invoices and create purchase orders
- Management Support:
- Assist in obtaining management information, including reports on debtors, pro-formas, sales data, and budgets
- Prepare documentation for weekly Board meetings
- Liaise with gallery staff to gather information and arrange meetings
- Coordinate and action management information in liaison with the Director
- Sales Admin Support:
- Provide administrative support to the Global Sales Director's Client Manager
- Log and refuse offers on the sales database
- Create sales PDFs, invoices, and sale packs
- Select lists for events and mail outs
- Organize client tickets for external events
- General:
- Act as the point of contact for the Directors' office in regard to client liaison
- Attend staff meetings and gallery events as required
- Maintain office filing, archiving, and electronic database
Requirements:
- Highly organized and detail-oriented individual
- Excellent communication and interpersonal skills
- Ability to work independently and as part of a team
- Proficient in Microsoft Office and Google Suite
- Experience in a similar role, preferably in the art industry
What We Offer:
White Cube offers a competitive salary and benefits package, as well as opportunities for professional growth and development.
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