Financial Administrator

7 days ago

Oxford, Oxfordshire, United Kingdom Ethical Property Company Full time
Job Summary

Ethical Property Company provides flexible workspace to a range of impact organizations, such as charities, non-profits, and social enterprises. We have 17 centers across the UK and more than 250 tenants.

Key Responsibilities
  • Maintenance and management of the ledgers on the accounting system:
    • Process all purchase invoices for EPC and managed contracts, within the existing procedures, including coding, posting to the accounting system, obtaining authorization, preparing invoices for payment, creating BACS files, sending out remittances.
    • Management of the ledger, including allocation of payments, supplier statement reconciliations, supplier queries.
    • Processing credit card statements, reconciling receipts, checking adherence to travel and expense policy.
    • Processing employee expenses, reconciling receipts, checking adherence to travel and expense policy.
    • Dealing with internal queries from colleagues on invoices and payments.
    • Filing all purchase ledger paperwork, physically and electronically.
  • Bank and Cash:
    • Posting bank payments and bank receipts on the account software.
    • Processing petty cash receipts and payments for Head Office and other locations.
    • Preparation of purchase ledger BACS payments for approval.
    • Filing bank statements and other paperwork.
    • Reconciling all bank accounts and petty cash accounts.
  • Other Responsibilities:
    • Ad hoc tasks as required by the Finance Director or Head of Finance.
    • Continuous review and improvement of internal processes in consultation with colleagues, to improve the services we provide to tenants.
    • Attending company-wide events such as the annual Staff Conference, Christmas party, training, and any other commitments.
    Requirements
    • AAT qualified/part qualified or qualified by experience. Study package available for the successful candidate.
    • Significant experience in running purchase ledgers and bank reconciliations.
    • Ability to act quickly and effectively using their own initiative.
    • Meticulous attention to detail.
    • Good organizational skills and the ability to prioritize work, multi-task, and remain flexible.
    • Ability to work under pressure and to tight deadlines.
    • Excellent communication skills at all levels.
    • To be a team player, but able to work alone when required.
    • To be trustworthy, personable, and reliable.
    • A commitment to provide a good service to our tenants, suppliers, and colleagues.
    • Excellent IT skills, including computerized accounts packages, Microsoft Office, and at least to intermediate level in Excel.
    • A commitment to social and environmental issues.

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