Estates and Health
2 weeks ago
IBC Healthcare is seeking a dedicated Estates and Health & Safety Coordinator to play a vital role in ensuring the safety and well-being of our staff and the individuals we support.
As an Estates and Health & Safety Coordinator, you will be responsible for managing day-to-day health and safety procedures across our organization. This includes organizing compliance documentation, scheduling regular safety audits, and collaborating with various departments to ensure adherence to all health and safety protocols.
Key Responsibilities:- Provide administrative support to the Head of Health & Safety, including managing the companywide compliance tracker.
- Assist in coordinating department activities, supporting both the Head of Health & Safety and the Estates & Facilities team.
- Organize meetings, prepare agendas, collate reports, and take minutes at Health & Safety group meetings.
- Administer audit documentation, follow up on actions from audits, and generate necessary reports.
- Communicate with other departments and external agencies to monitor health & safety compliance, ensuring alignment with organizational standards and regulations.
- Liaise with external contractors to obtain quotes, assessments, and ensure compliance certificates are up-to-date.
- Develop and implement comprehensive maintenance and safety plans for all properties and facilities.
- Ensure compliance with health, safety, and environmental laws and regulations.
- Oversee facility refurbishments, renovations, and office moves.
- Maintain accurate records of maintenance activities, repairs, equipment inventories, and safety equipment checks.
- Support the organization's Health & Safety and Estates & Facilities heads by preparing meeting agendas, taking minutes, and maintaining the compliance tracker.
- Engage in Health & Safety knowledge development, with an interest in achieving qualifications such as WIFM, IOSH, or NEBOSH.
- Proven experience in facilities, estate management, or a related field, ideally within a healthcare or similar regulated environment.
- Demonstrated ability to provide a safe and effective environment for both individuals we support and colleagues.
- Proficient experience working collaboratively with internal teams and external partners to enhance the operational efficiency of the organization.
- Strong understanding of health and safety regulations and best practices.
- Experience managing projects, including renovations and maintenance works.
- Excellent organizational, negotiation, and problem-solving skills.
- Ability to work independently and as part of a team.
- Excellent communication skills and stakeholder management.
- Experience with accurate minute taking and report generation.
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