Facilities Coordinator

2 weeks ago

London, Greater London, United Kingdom Natixis London Branch Full time
Job Description

Job Title: Facilities Coordinator - Workplace Management

Job Summary: We are seeking a highly organized and detail-oriented Facilities Coordinator to join our team at Natixis London Branch. The successful candidate will be responsible for coordinating workplace, facilities, access management, and health and safety activities.

Key Responsibilities:
  • Workplace Management: Coordinate and manage workplace activities, including employee onboarding and offboarding, locker allocation, desk allocation, and office familiarization tours.
  • Facilities Management: Schedule, coordinate, and oversee regular facility inspections, maintenance, and repairs to ensure compliance with health and safety and regulatory standards.
  • Access Management: Manage access control databases, ensure proper access for employees, contractors, and visitors, and issue temporary passes as needed.
  • Helpdesk Management: Manage the Workplace helpdesk, including receiving and resolving Workplace-related requests and issues.
  • Data Analytics: Collate, input, and analyze data, including office attendance, desk booking utilization, Workplace helpdesk, accident/incident/near miss, and utility data.
Requirements:
  • Experience: Proven experience in facilities management, workplace management, or a related field, preferably in a financial services environment.
  • Skills: Strong numeracy and literacy skills, ability to review and understand risk assessments and method statements, and experience with workplace and facilities data analysis and evaluation.
  • Software: Familiarity with Building Management System (BMS) and CAFM software, and experience with PowerBI.
Working Environment:

The successful candidate will work in a fast-paced and dynamic environment, collaborating with cross-functional teams to ensure the smooth operation of workplace and facilities management activities.

What We Offer: A competitive salary and benefits package, opportunities for professional growth and development, and a collaborative and supportive work environment.

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