Executive Support Specialist

3 days ago

Edinburgh, Edinburgh, United Kingdom Qerā Marketing Full time
About the Role

We are seeking a highly organized and detail-oriented Executive Support Specialist to join our team at Qerā Marketing. As the right-hand person to one of our owners and founders, you will be responsible for providing top-level administrative support and ensuring the smooth operation of our business.

Key Responsibilities
  • Email and Calendar Management: Organize and manage the executive's email inbox, calendar, and tasks to ensure timely responses and meetings.
  • Meeting Preparation: Assist the executive in preparing for meetings, including researching topics, drafting agendas, and preparing meeting materials.
  • Document Creation: Draft documents, reports, and presentations on behalf of the executive, ensuring accuracy and attention to detail.
  • Administrative Tasks: Perform various administrative tasks, such as data entry, filing, and record-keeping, to maintain the executive's office and ensure seamless operations.
  • Travel Coordination: Book and coordinate travel arrangements, including flights, hotels, and transportation, as needed.
  • Financial Management: Assist with financial tasks, such as expense tracking, invoicing, and budgeting, to ensure accurate and timely financial reporting.
  • Social Media Management: Manage social media accounts, create content, and engage with followers to maintain a strong online presence.
Requirements
  • Proficiency in Google Drive/Sheets/Docs: Strong working knowledge of Google Drive, Sheets, and Docs to manage documents, spreadsheets, and presentations.
  • Administrative Experience: Proven experience in managing multiple priorities, administrative coordination, and logistics to ensure seamless operations.
  • Organizational Skills: Excellent organizational skills, attention to detail, and ability to multitask with great follow-up skills.
  • Communication Skills: Strong written and verbal communication skills to effectively communicate with the executive, team members, and external stakeholders.
  • Technical Skills: Fast learner, tech-savvy, and ability to pivot and move quickly in a fast-paced environment.
About Qerā Marketing

Qerā Marketing is a multi 7-figure Marketing Agency that specializes in marketing for Direct-to-Consumer (DTC) e-commerce brands. We generate over $140 million a year for our clients and have worked with some of the biggest brands in the industry. As an Executive Support Specialist, you will have the opportunity to work closely with our founder and learn everything they know.

Location

We are based in Edinburgh, UK, and require the successful candidate to be based in or close to the city. You will be required to work 20% of the time in person (office and home) and 80% remotely.

  • Executive Support Specialist

    3 days ago

    Edinburgh, Edinburgh, United Kingdom Qerā Marketing Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Executive Support Specialist to provide top-level assistance to our founder and owner. As a key member of our team, you will be responsible for managing the executive's schedule, responding to emails and requests, and performing various administrative tasks.Key Responsibilities:Manage the...

  • Executive Support Specialist

    3 days ago

    Edinburgh, Edinburgh, United Kingdom Qerā Marketing Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Executive Support Specialist to provide top-level assistance to our founder and owner. As a key member of our team, you will be responsible for managing the executive's schedule, responding to emails and requests, and performing various administrative tasks.Key Responsibilities:Manage the...

  • Executive Support Specialist

    3 days ago

    Edinburgh, Edinburgh, United Kingdom Qerā Marketing Full time

    Job Summary:We are seeking a highly skilled and experienced Executive Support Specialist to join our team at Qerā Marketing. As a key member of our executive team, you will provide administrative support to our CEO and contribute to the success of our multi 7-figure Marketing Agency.Key Responsibilities:Administrative Support: Provide exceptional...

  • Executive Support Specialist

    3 days ago

    Edinburgh, Edinburgh, United Kingdom Qerā Marketing Full time

    Job Summary:We are seeking a highly skilled and experienced Executive Support Specialist to join our team at Qerā Marketing. As a key member of our executive team, you will provide administrative support to our CEO and contribute to the success of our multi 7-figure Marketing Agency.Key Responsibilities:Administrative Support: Provide exceptional...

  • Senior Executive Support Specialist

    4 weeks ago

    Edinburgh, Edinburgh, United Kingdom CHAS Full time

    Position:Senior Executive Support SpecialistLocation:Hybrid role based at our Head Office with flexibility for remote work.Salary:£25,305 - £29,102 per annum (pro rata)Contract Type:Permanent, Full Time (35 hours per week)Role Overview:We are seeking a highly proficient Senior Executive Support Specialist to deliver exceptional executive, administrative,...

  • Administrative Support Specialist

    6 days ago

    Edinburgh, Edinburgh, United Kingdom Hays Specialist Recruitment Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Support Specialist to provide exceptional support to our fee earners in the Property Division.Key ResponsibilitiesManage complex diaries and schedulesArrange travel and accommodation bookingsCoordinate meetings and appointmentsPrepare and produce correspondence, documentation,...

  • Administrative Support Specialist

    5 days ago

    Edinburgh, Edinburgh, United Kingdom Hays Specialist Recruitment Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Support Specialist to provide exceptional support to our fee earners in the Property Division.Key ResponsibilitiesManage complex diaries and schedulesArrange travel and accommodation bookingsCoordinate meetings and appointmentsPrepare and produce correspondence, documentation,...

  • Executive Support Specialist

    1 week ago

    Edinburgh, Edinburgh, United Kingdom Venesky Brown Full time

    Venesky-Brown's client, a public sector organisation, is seeking an Executive Assistant to support the General Counsel / Chief Risk Officer in delivering their objectives. This role will be hybrid working with 2-3 days in the Edinburgh office.Key Responsibilities:- Diary Management: Support the General Counsel in effectively managing their time, forward...

  • Academic Support Specialist

    4 weeks ago

    Edinburgh, Edinburgh, United Kingdom Clear Links Support Ltd Full time

    Clear Links Support Ltd is seeking dedicated One-to-One Study Skills Specialists to assist students with Specific Learning Differences (SpLD) in their academic journey. In this role, you will collaborate with students to enhance their study techniques essential for success in higher and further education. Your responsibilities will include: Developing...

  • Executive Compensation Specialist

    3 days ago

    Edinburgh, Edinburgh, United Kingdom Maximum ManagementFrazer Jones USA Full time

    Job Summary:Frazer Jones USA is seeking a highly skilled Executive Compensation Specialist to join our team at Maximum Management. As a key member of our Financial Services team, you will play a critical role in driving innovation and automation in executive remuneration policy and process change.Key Responsibilities:Develop and Implement Executive Reward...

  • Executive Compensation Specialist

    3 days ago

    Edinburgh, Edinburgh, United Kingdom Maximum ManagementFrazer Jones USA Full time

    Job Summary:Frazer Jones USA is seeking a highly skilled Executive Compensation Specialist to join our team at Maximum Management. As a key member of our Financial Services team, you will play a critical role in driving innovation and automation in executive remuneration policy and process change.Key Responsibilities:Develop and Implement Executive Reward...

  • Executive Support Specialist

    7 days ago

    Edinburgh, Edinburgh, United Kingdom Venesky Brown Full time

    Job DescriptionVenesky-Brown's client, a public sector organisation, is seeking an Executive Assistant for a potential ongoing contract. This role will be hybrid working with 2-3 days in the Edinburgh office.Key Responsibilities:Diary Management: Support the General Counsel / Chief Risk Officer in delivering their objectives through effective time...

  • IT Support Specialist

    4 weeks ago

    Edinburgh, Edinburgh, United Kingdom Lorien Full time £30,000

    Position: IT Support Specialist Lorien is seeking an experienced IT Support Specialist to join our dynamic Support team. This role is essential in ensuring the seamless operation of IT services for our internal staff. Company Overview:Our client is a prominent player in the telecommunications sector, experiencing significant growth and aiming to enhance...

  • Administrative Support Specialist

    1 week ago

    Edinburgh, Edinburgh, United Kingdom Change Recruitment Full time

    Job Summary:We are seeking a highly organized and proactive Administrative Support Specialist to join our team at Change Recruitment. As an Executive Assistant, you will play a crucial role in providing exceptional support to our executive team.Key Responsibilities:Proactively assist the executive team with diary management, travel arrangements, and report...

  • Administrative Support Specialist

    6 days ago

    Edinburgh, Edinburgh, United Kingdom Change Recruitment Full time

    Job Summary:We are seeking a highly organized and proactive Administrative Support Specialist to join our team at Change Recruitment. As an Executive Assistant, you will play a crucial role in providing exceptional support to our executive team.Key Responsibilities:Proactively assist the executive team with diary management, travel arrangements, and report...

  • Administrative Support Specialist

    4 days ago

    Edinburgh, Edinburgh, United Kingdom Change Recruitment Full time £30,000

    We are excited to announce an incredible opportunity for a Permanent, Office-Based Team Assistant role with a competitive salary of £30,000.As an Administrative Support Specialist, you will be responsible for:Proactively assisting the Executive Team, including diary management, travel bookings, and drafting reports.Working in tandem with the Business...

  • Administrative Support Specialist

    4 days ago

    Edinburgh, Edinburgh, United Kingdom Change Recruitment Full time £30,000

    We are excited to announce an incredible opportunity for a Permanent, Office-Based Team Assistant role with a competitive salary of £30,000.As an Administrative Support Specialist, you will be responsible for:Proactively assisting the Executive Team, including diary management, travel bookings, and drafting reports.Working in tandem with the Business...

  • Executive Commercial Development Specialist

    4 days ago

    Edinburgh, Edinburgh, United Kingdom The Advocate Group Full time

    Job Title: Executive Commercial Development SpecialistJob Summary:The Advocate Group is seeking a highly motivated and organized Executive Commercial Development Specialist to join our team. As a key member of our sales team, you will be responsible for driving business growth and developing strong relationships with key accounts in the On Trade sector.Key...

  • Executive Commercial Development Specialist

    4 days ago

    Edinburgh, Edinburgh, United Kingdom The Advocate Group Full time

    Job Title: Executive Commercial Development SpecialistJob Summary:The Advocate Group is seeking a highly motivated and organized Executive Commercial Development Specialist to join our team. As a key member of our sales team, you will be responsible for driving business growth and developing strong relationships with key accounts in the On Trade sector.Key...

  • Administrative Support Specialist

    4 weeks ago

    Edinburgh, Edinburgh, United Kingdom Brightwork Ltd Full time

    Position OverviewWe are excited to present a fantastic opportunity for an **Administrative Support Specialist** to join our team on a temporary basis. Brightwork Ltd is a prominent player in the premium beverage industry, renowned for its exceptional portfolio of brands. Our mission - **Celebrating life, every day, everywhere** - is a core principle that...