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Executive Support Specialist

2 months ago

Edinburgh, Edinburgh, United Kingdom Venesky Brown Full time

Venesky-Brown's client, a public sector organisation, is seeking an Executive Assistant to support the General Counsel / Chief Risk Officer in delivering their objectives. This role will be hybrid working with 2-3 days in the Edinburgh office.


Key Responsibilities:


- Diary Management: Support the General Counsel in effectively managing their time, forward planning of schedule, and responding promptly to accommodate evolving priorities.

- Reporting and Scheduling: Assist the General Counsel in building departmental action plans and reporting schedules, and then maintaining and managing those.

- Project Coordination: Assist the General Counsel with projects assigned to them.

- Correspondence Handling: Assist with management of correspondence received, drafting responses where appropriate, to ensure customer/stakeholder receives a timely response.

- Travel and Expenses: Ensure all travel and accommodation requirements are arranged for all UK and Overseas visits, and are fully compliant with the organisation's policies and procedures.

- Administration: Maintain office systems, including data management and filing, in line with relevant policies, including GDPR.

- Board and Company Secretarial Support: Assist with Board and Company Secretarial related tasks.

- Compliance: Comply with all policies and deliver against all relevant statutory, regulatory, supervisory, and legal obligations.


Essential Skills and Qualifications:


- Proven experience of supporting an Executive at Board or senior level, ideally gained in a fast-paced / agile environment.

- Experience of working with senior staff and key influencers.

- Excellent attention to detail.

- High-level interpersonal and organisational skills.

- Experience of handling sensitive and confidential information.

- Self-motivated and ability to prioritise well, align competing priorities, and deliver to tight deadlines in a high-pressured environment.

- Excellent knowledge of Microsoft Office.

- Strong interpersonal and communication skills.

- Strong team player with a can-do attitude and sense of humour.

- Ability to work across teams and office functions.

- A sound knowledge and understanding of strategic priorities and objectives.

- Demonstrate high-level customer service.

- Willingness to accept responsibility and make decisions.

- Ability to work independently and be capable of organising own workload and priorities without supervision.

- Confident and capable dealing with senior stakeholders across the organisation.


If you would like to learn more about this opportunity, please get in touch.