Office Support Coordinator

4 weeks ago

Hemel Hempstead, Hertfordshire, United Kingdom Hollywood Bowl Group Full time
Office Support Coordinator

About The Role

Are you seeking a dynamic and engaging workplace with excellent benefits?

Do you possess strong organizational and prioritization abilities?

Are you interested in joining a financially sound organization with exciting growth opportunities?

Why Join Us...

As an Office Support Coordinator at Hollywood Bowl Group, you will enjoy:

  • A 35-hour work week, plus 30 days of paid time off including public holidays
  • Additional vacation days based on tenure, up to three days
  • Optional retirement savings plan
  • Continuous training and professional development
  • Monthly complimentary bowling or golf vouchers
  • 30% discount on food and beverages for you and up to five guests
  • Access to our Employee Assistance Programme (EAP) for you and your family
  • Well-being training to support your workplace experience
  • Opportunity to enroll in our healthcare cash plan
  • Financial rewards for long service
  • A £15 contribution to our charity partner upon completing your induction
  • Enhanced benefits for maternity, paternity, adoption, and shared parental leave

Your Responsibilities...

In the role of Office Support Coordinator, you will provide essential administrative assistance to the team and various business functions. Your organized and systematic approach will ensure timely resolution of requests, fostering excellent internal relationships and quickly establishing credibility.

Having a background in administration across diverse teams and projects, along with outstanding communication skills, will pave the way for your success in this position.

You should be capable of working independently, combined with a positive and proactive mindset. Additionally, you will need:

  • Experience in multiple business functions
  • Support experience in the private sector
  • Ability to manage your own workload and prioritize effectively
  • Experience in overseeing and monitoring projects
  • Proficiency in Word, Excel, and PowerPoint
  • Confidence and assertiveness
  • Organizational skills and a methodical approach
  • Ability to work independently and collaboratively
  • Skill in building relationships with internal stakeholders
  • Excellent written and verbal communication abilities
  • Capability to provide friendly, professional customer service
  • A flexible and detail-oriented approach
  • A valid driving license and access to a vehicle

Key Highlights of the Role:

  • Compile, create, and distribute business communications
  • Participate in meetings, prepare documentation, take minutes, and follow up on actions
  • Prepare meeting materials for regular monthly gatherings
  • Ensure the company Intranet is updated for various departments
  • Assist with arrangements for social and charitable events
  • Coordinate with landlords and contractors regarding maintenance and support issues
  • Generate purchase orders as needed
  • Maintain contact lists for company contractors
  • Keep organizational charts current
  • Source and reserve meeting spaces as required
  • Review invoices for services such as hotels and couriers
  • Complete reconciliation and coding of company credit card transactions
  • Update holiday and meeting schedules
  • Support the Executive Assistant as needed

This position is based in our Support Office.

About Us...

Hollywood Bowl Group is dedicated to creating enjoyable experiences for families and friends through affordable entertainment.

Since our public listing in 2016, we have expanded our footprint, seeking ideal locations for our bowling and golf centers across the nation. Our customer-focused approach, driven by genuine feedback, has propelled us forward with innovative game technology and online scoring systems.

With 72 centers in the UK and 12 in Canada, operating under the Hollywood Bowl, Puttstars, and Splitsville brands, we take pride in being leaders in experiential family entertainment.

We are committed to growth, aiming to open an average of three new sites each year.

At Hollywood Bowl Group, we embrace diversity and inclusion, striving to foster a workplace that champions equal opportunities. We recognize and value the unique contributions of all employees, believing that a diverse and inclusive environment enhances our relevance, competitiveness, and resilience.

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