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Office Coordinator

2 months ago

Hemel Hempstead, Hertfordshire, United Kingdom J. Murphy & Sons Ltd Full time

About Us

Recently recognized as one of the 'Best Big Companies to Work For' by Best Companies, J. Murphy & Sons Limited (Murphy) is a prominent international engineering and construction firm established in 1951, dedicated to enhancing lives through the delivery of exceptional infrastructure.

Our Operations

Operating across the United Kingdom, Ireland, and Canada, Murphy specializes in providing superior engineered solutions across various infrastructure sectors, including transportation, natural resources, power, and water.

Headquartered in London, Murphy encompasses several related businesses, including Ground Engineering, Utility Connections, Murphy Plant, Murphy Process Engineering, Pipeline Testing Services, Specialist Welding Services, and Electrical Services.

With expertise in pipelines, design, structural steel, tunneling, fabrication, bridges, and piling, Murphy boasts a significant inventory of plant, equipment, and facilities.

Employing approximately 3,600 engineers, professional managers, and skilled operatives globally, we work collaboratively as 'One Murphy' to deliver the necessary personnel, equipment, and expertise to ensure project success.

Position Overview

We are currently seeking an Office Coordinator to join our Proposals team, with the flexibility to work from home. In this role, you will support our business development initiatives by collaborating with various departments to gather information for pre-qualification questionnaires (PQQ) and responses to invitations to tender (ITT).

Key Responsibilities

  • Collaborate with technical writers to compile information for PQQs, ITTs, and business proposals.
  • Research and draft content for PQQs and ITTs, including case studies, CVs, and supporting evidence.
  • Assist in the development and upkeep of a library of frequently used responses and materials for bids.
  • Manage inquiries related to Achilles and NERS.
  • Support the management of Murphy Utility Connections inquiries.
  • Assist the Business Development Manager and Estimators within the Murphy Utility Connections Winning Team.
  • Communicate with clients to provide regular updates.
  • Oversee the Tender List and project folders.
  • Issue and manage requests for quotations from civil and specialist contractors.
  • Participate in client meetings, both virtually and in person as required.
  • Travel to Murphy offices as necessary.

Candidate Profile

The ideal candidate will possess strong administrative experience, preferably with some familiarity in the utility, energy, or construction sectors. You should have excellent interpersonal and relationship-building skills, along with the ability to articulate complex technical issues in clear, straightforward language. Proficiency in IT systems, including Microsoft Word, Excel, Outlook, and Access, as well as electronic document management systems, is essential.