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Office Administration Coordinator

2 months ago

Hemel Hempstead, Hertfordshire, United Kingdom Hollywood Bowl Group Full time
Position Overview
Are you seeking a dynamic and engaging workplace with excellent benefits?

Do you possess outstanding organizational and prioritization abilities?

Are you interested in a company that is financially sound and has exciting growth prospects?

Why This Role Matters...

As an Office Administration Coordinator at Hollywood Bowl Group, you will receive:
  • A 35-hour work week, along with 30 days of vacation including public holidays
  • Additional vacation days based on tenure, up to three days
  • Optional retirement savings plan
  • Continuous training and professional development
  • Monthly complimentary bowling or golf vouchers
  • 30% discount on food and beverages for you and up to five guests
  • Access to our Employee Assistance Programme (EAP) for you and your family
  • Well-being training to enhance your workplace experience
  • Opportunity to enroll in our healthcare cash plan
  • Financial rewards for long service
  • A £15 contribution to our dedicated charity partner upon completion of your induction
  • Enhanced benefits for maternity, paternity, adoption, and shared parental leave
Key Responsibilities...

In the role of Business Support Administrator, you will provide essential administrative assistance to the Administration team and various support functions throughout the organization. Your organized and systematic approach will ensure that all inquiries are addressed promptly, fostering strong internal relationships and building credibility swiftly.

Having experience in administration across diverse teams and projects, along with exceptional communication skills, will be crucial for your success in this position.

You should be capable of working independently, complemented by a positive and proactive mindset. Additionally, you will need to demonstrate:
  • Prior experience in various business functions
  • Multi-functional support experience in the private sector
  • Ability to manage your own workload and prioritize tasks effectively
  • Experience in overseeing the implementation and monitoring of projects
  • Proficiency in Word, Excel, and PowerPoint
  • Confidence and assertiveness
  • Strong organizational and methodical skills
  • Able to work independently as well as collaboratively
  • Ability to establish rapport with internal stakeholders and build credibility quickly
  • Excellent written and verbal communication skills
  • Capability to provide friendly, professional customer service
  • A flexible and positive approach with meticulous attention to detail
  • A valid driving license and access to a personal vehicle
Role Highlights...
  • Compile, create, and distribute business communications
  • Participate in various meetings, prepare documentation, take minutes, and circulate action items
  • Prepare meeting materials for regular monthly gatherings
  • Ensure the company Intranet is updated for different business areas
  • Assist with arrangements for social and charitable events
  • Coordinate with landlords and contractors regarding maintenance and service issues
  • Generate purchase orders as needed
  • Maintain contact lists for company contractors
  • Keep organizational charts current
  • Source and reserve meeting spaces as required
  • Review invoices for hotels, couriers, and supplies
  • Complete reconciliation and coding of company credit card transactions
  • Update holiday and meeting schedules regularly
  • Support the Executive Assistant as necessary
This position requires working five days a week in our Support Office.

About Hollywood Bowl Group...

Hollywood Bowl Group is dedicated to creating enjoyable experiences for families and friends through affordable entertainment and healthy competition. Since our listing on the main stock market in 2016, we have expanded our presence, seeking ideal locations for our bowling and golf centers across the nation. We pride ourselves on our customer-focused approach, utilizing feedback to enhance our offerings and technology.

With 72 centers in the UK and 12 in Canada, operating under the Hollywood Bowl, Puttstars, and Splitsville brands, we are proud to be leaders in the family entertainment sector. We continue to seek profitable growth opportunities, with an average of three new sites opening each year.

At Hollywood Bowl Group, we embrace diversity and inclusion, committed to fostering a workplace that promotes equal opportunities. We recognize and value individual differences and contributions, believing that a diverse and inclusive environment enhances our relevance, competitiveness, and resilience.