Administrative Coordinator

2 weeks ago

Hemel Hempstead, Hertfordshire, United Kingdom ASUS Full time
Job Title: Senior Administrator

**Job Summary:**

We are seeking a highly organized and detail-oriented Senior Administrator to join our team at ASUS. The successful candidate will provide administrative and accounting support to ensure smooth daily operations.

Key Responsibilities:

  • Manage accounts, including invoicing and expense submissions, to ensure accuracy and compliance with company policies.
  • Prepare and process weekly payment runs, close paid invoices, and update internal bank statement spreadsheets.
  • Reconcile credit card statements and carry out internal controls, including mileage and mobile phone tracking.
  • Review HQ statements, resolve queries, and complete tasks to meet month-end deadlines.
  • Provide travel support, including booking travel, maintaining expense systems, and negotiating room rates.
  • Order office supplies, stationery, and consumables, and arrange hospitality for meetings and events.
  • Organize company events, such as Christmas parties and summer events, and obtain quotes for office equipment.
  • Perform general office maintenance, including kitchen and meeting room upkeep.

Requirements:

  • Previous experience in booking travel and office administration is essential.
  • At least 3 years' experience working in a similar role is required.
  • Excellent interpersonal and communication skills are necessary.
  • Strong attention to detail and accuracy are essential.
  • MS Excel skills are preferable, and experience with business finance systems is an advantage.
  • Able to work effectively under pressure and take ownership of tasks.
  • Good verbal and written English skills are required.
  • A strong character, able to negotiate effectively, is essential.

Benefits:

  • 20 days' holiday + Bank holidays.
  • Free on-site parking.
  • Subsidized canteen facilities.
  • Free eye test - 1 voucher per year.

Working at ASUS:

We offer a dynamic and supportive work environment, with opportunities for growth and development. If you are a motivated and organized individual with a passion for administration, we encourage you to apply for this exciting opportunity.

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