Transport Administrative Coordinator

2 weeks ago

PurfleetonThames, United Kingdom Staffline Driving Full time

Position Overview
If you possess strong communication and computer skills, we have an excellent opportunity for you within our prominent logistics organization.

Role Summary
Staffline Driving is seeking a Transport Administrative Coordinator to join our team. The compensation for this role is £15.08 per hour, with a typical work schedule of a 4 on 4 off rotating pattern, covering shifts from 06:00 to 18:00 and 18:00 to 06:00.

Flexibility
Some adaptability will be necessary to meet client requirements. This is a temporary and ongoing position with immediate start availability. Comprehensive training will be provided upon commencement.

Your Responsibilities
As a Transport Administrative Coordinator, you will collaborate with the transport team in the office and perform the following tasks:

  • Organizing and filing transport-related documents.
  • Generating daily and weekly reports as needed.
  • Managing small projects and communicating outcomes.
  • Conducting briefings for drivers at the beginning of each shift, sharing planned requirements and performance updates.
  • Utilizing Microlise/ESS and adapting to any future systems as directed.
  • Assisting with fleet recovery and maintenance planning.
  • Reporting vehicle defects, accidents, and coordinating with external recovery agents.
  • Maintaining the Vehicle Defect/VOR Board and ensuring accurate logs.
  • Communicating effectively with stores and suppliers, addressing any complaints or issues.
  • Monitoring vehicle and trip progress, adjusting delivery and collection plans as necessary.
  • Completing the Day 1 report and ensuring its availability for shift handover.
  • Finalizing all reports and emailing them before the end of the shift.
  • Performing additional duties as required for operational efficiency.
  • Ensuring compliance with the Road Traffic Act and Health and Safety regulations.
  • Conducting safety conversations and updating records accordingly.
  • Escalating incidents and accidents as necessary.
  • Stepping in for the team manager when required.

Ideal Candidate Profile
The perfect candidate for the Transport Administrative Coordinator role will possess:

  • Experience with Microsoft Office applications, especially Excel.
  • Previous experience in transport is preferred but not mandatory.
  • Understanding of Drivers Working Time Directive and EU Regulations is a plus.
  • Strong administrative skills with attention to detail and accuracy.
  • Ability to thrive under pressure and meet tight deadlines.
  • Flexibility in working hours.
  • Self-motivation and a proactive attitude.
  • Team-oriented mindset with the ability to work independently.

Key Benefits
As part of this role, you will enjoy:

  • Competitive pay starting at £15.08 per hour.
  • Rotating shifts from 06:00 to 18:00 and 18:00 to 06:00 on a 4 on 4 off schedule.
  • On-site support from Staffline.
  • Complimentary parking facilities.
  • Comprehensive training programs.
  • A modern and supportive working environment.

About Staffline Driving
Staffline Driving is a leading recruitment agency in the UK and Ireland, dedicated to prioritizing the needs of our workforce. We assist thousands of individuals in securing employment across various sectors, including logistics and transport. Our commitment to flexibility and support ensures that we cater to the diverse needs of our employees.

We are proud to be an equal opportunity employer.

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