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Administrative Assistant
2 months ago
About Alter Domus
We are a leading provider of fund and corporate services, proud to be home to 85% of the top 30 asset managers in the alternatives industry. Our team of 5,000 professionals across 23 countries is dedicated to delivering exceptional service to our clients.
Job Summary
We are seeking a highly motivated and organized individual to join our Real Estate and Corporate Services teams. As an Administrative Assistant, you will be responsible for a portfolio of clients and will work closely with our Senior Officers to achieve and meet their needs.
Key Responsibilities
- Aiding Senior Officers in the delivery of administrative and company secretarial services to clients, including the setup of new funds and liaison with external specialists.
- Assisting with the preparation and collation of Know Your Customer and Client Due Diligence files.
- Organizing and preparing meeting invitations and agendas for board meetings and taking relevant minutes.
- Maintaining statutory books, including registers of members, directors, and secretaries.
- Preparing regulatory forms and returns as required for client entities and liaising with external regulators and advisers.
- Ensuring effective cash management of client entities and undertaking cash reconciliations.
- Processing business and client payments and raising client invoices.
- Preparing Jersey tax returns and assisting with monitoring changes in relevant legislation and regulatory environment.
Requirements
- Education to the equivalent of 5 GCSEs (grades 5-9 in Maths and English preferred), A-Level, or University Degree.
- Studying or prepared to study towards a recognized professional qualification, such as ICSA (study costs fully supported by Alter Domus).
- Knowledge or previous experience in fund or corporate services administration (not essential).
- Ambitious with a high level of energy and commitment.
- Ability to work under pressure and meet a range of deadlines.
- Excellent communication skills.
- Team spirit, willingness to build strong client relationships, and ability to take initiative.
- High level of IT literacy with strong Excel and Word skills.
What We Offer
We are committed to supporting your development, advancing your career, and providing benefits that matter to you. Our industry-leading Alter Domus Academy offers six learning zones for every stage of your career, with resources tailored to your ambitions and resources from LinkedIn Learning.
Our global benefits include:
- Support for professional accreditations such as ACCA and study leave.
- Flexible arrangements, generous holidays, and birthday leave.
- Continuous mentoring along your career progression.
- Active sports, events, and social committees across our offices.
- Support with mental, physical, emotional, and financial support 24/7 from our Employee Assistance Program.
- The opportunity to invest in our growth and success through our Employee Share Plan.
- Plus additional local benefits depending on your location.
Equity in Every Sense
We are in the business of equity, in every sense of the word. We take action to ensure every colleague has equal opportunity, value every voice and experience across our organization, maintain an inclusive culture where you can bring your whole self to work, and make Alter Domus a workplace where everyone feels they belong.
We celebrate our differences and understand that our success relies on diverse perspectives and experiences, working towards shared goals and a common purpose. Thanks to the work of our Group DE&I Committee and network of DE&I Champions, we empower all of our people to be truly invested in the alternative.
We are committed to ensuring an inclusive recruiting and onboarding process. Please contact our hiring team if you require any accommodations to make our recruitment process more accessible for you.
