Strategic Procurement and Project Coordinator

3 weeks ago

StokeonTrent, Stoke-on-Trent, United Kingdom Ministry of Housing, Communities and Local Government Full time

Job Overview

Are you passionate about shaping the environments we inhabit? The Office for Place is a newly formed non-departmental public entity dedicated to developing and disseminating insights, guidance, tools, and knowledge to foster the creation and management of aesthetically pleasing, sustainable, and well-loved spaces that contribute to the nation's housing needs.

As we embark on our initial phase, we are looking to fill various roles across multiple disciplines. All selected candidates will be expected to work flexibly within the organization, adapting to evolving job responsibilities as we grow into full operational capacity.

The successful candidate will initially be employed by the Ministry for Housing, Communities and Local Government (MHCLG) and will transition to the new organization later on. While the specific terms and conditions for the new entity are yet to be finalized, they will be at least as favorable as those provided by MHCLG.

Position Responsibilities

We seek a seasoned procurement, contract, and project management professional to assist the Office for Place. Your primary responsibility will be to lead the organization’s procurement strategy and policy, manage essential contracts, and ensure adherence to applicable laws and regulations. Your role will encompass a wide range of organizational functions, from grant funding to local authorities and competitive tenders with design-oriented organizations and academic institutions, to corporate service providers.

You will also oversee our corporate service contracts and service level agreements, coordinating delivery activities across the organization while keeping the Executive Team and board informed of progress and potential risks.

This role presents an exciting opportunity for an individual with commercial and project management expertise, eager to take on greater leadership responsibilities and the challenge of establishing robust procurement practices within a newly formed organization. In this small, start-up environment, you will appreciate the chance to work flexibly and engage in a diverse role that includes aspects of facilities management, risk management, health and safety, and governance.

You will be part of a compact corporate services team of five, reporting to the head of finance and collaborating closely with the HR manager and governance manager.

Key Responsibilities Include:

  • Formulating the organization’s procurement policy, ensuring compliance with all relevant laws and regulations. As the sole procurement advisor, you will need to stay informed about legislative changes and adjust policies and practices accordingly.
  • Providing support and guidance to delivery managers on procurement solutions that align with business needs, including grant funding for public sector entities and competitive commercial tenders.
  • Overseeing significant commercial contracts and grant agreements, nurturing supplier relationships, and ensuring timely, budget-compliant, and quality delivery. This includes key contracts for social research, event management, and delivery expertise, where you will evaluate tender documents, prepare contracts, and maintain precise records.
  • Managing corporate service contracts and service level agreements, including shared service arrangements for IT/digital and finance, as well as commercial solutions for human resource services and website development and maintenance. You will collaborate with senior finance and HR managers to effectively implement a new human resource and payroll service.
  • Overseeing the organization’s lease and accommodation arrangements, which will involve managing the transition from temporary to permanent office space, including lease negotiations and office relocation logistics.
  • Developing and maintaining project and information management systems across the organization, supporting delivery managers with project management best practices, maintaining project management information, and reporting risks to the Executive Team and board.

Candidate Profile

Essential Qualifications:

  • Proven experience in procurement and contract management, with a solid understanding of public sector procurement, commercial frameworks, and legal risks.
  • Exceptional prioritization, planning, and organizational skills, with a demonstrated ability to manage projects effectively and deliver within time and budget constraints.
  • Strong communication skills, with a proven ability to build effective working relationships and work collaboratively within a team.
  • Excellent problem-solving abilities and a commitment to continuous improvement. A proactive, positive attitude is essential.
  • A demonstrated affinity with the objectives of the Building Better, Building Beautiful Commission and a commitment to advancing the aims of the Office for Place.

Desirable Qualifications:

  • A CIPS qualification in commercial management or an equivalent professional credential.
  • Accreditation in Contract Management Capability Programme or a willingness to pursue this qualification.
  • Experience in risk management.

Benefits

In addition to a competitive salary, the Ministry of Housing, Communities and Local Government contributes significantly towards your membership in the Civil Service Defined Benefit Pension scheme.

  • Tailored learning and development opportunities.
  • Flexible working environment.
  • A culture that promotes inclusion and diversity.
  • Average employer contribution of 27% towards your pension.

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