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Procurement and Contract Management Lead

2 months ago

StokeonTrent, Stoke-on-Trent, United Kingdom Ministry of Housing, Communities and Local Government Full time

Job Overview

Are you passionate about shaping the environments we inhabit? The Office for Place is a newly formed non-departmental public entity dedicated to developing and disseminating evidence, guidance, tools, and insights to foster the creation and maintenance of aesthetically pleasing, sustainable, and community-oriented spaces. This initiative stems from the Building Better Building Beautiful Commission and the introduction of the National Design Guide and National Model Design Code, which aim to assist local authorities and communities in defining high-quality design standards for their regions.

As we embark on our start-up journey, we are seeking to fill various roles across multiple disciplines. We anticipate that all selected candidates will demonstrate flexibility in their work across the organization and acknowledge that job functions may evolve as we expand towards full operational capacity.

The successful candidate will initially be employed by the Ministry for Housing Communities and Local Government (MHCLG) and will transition to the new organization in the latter half of 2024. The terms and conditions for the new entity will be confirmed but will remain at least as favorable as those offered by MHCLG.

Role Responsibilities

We are in search of a seasoned procurement, contract, and project manager to enhance the efforts of the Office for Place. You will be entrusted with leading the organization’s procurement strategy and policy, overseeing critical contracts, and ensuring adherence to applicable laws and regulations. Your support will encompass the entire spectrum of organizational delivery, from grant allocations to local authorities, competitive tenders with design-focused organizations and academic institutions, to corporate service providers.

Additionally, you will manage our corporate service contracts and service level agreements, coordinating delivery activities across the organization while keeping the Executive Team and board informed of progress and potential risks.

This position presents an exciting opportunity for an individual with commercial and project management expertise seeking to take on greater leadership responsibilities and the challenge of instilling robust procurement practices within a newly established organization. In this small, start-up environment, you will thrive on the chance to work flexibly and engage in a diverse role that encompasses facilities management, risk management, health and safety, and governance.

You will collaborate within a compact corporate service team of five, reporting to the head of finance and working alongside the HR manager and governance manager.

Key Responsibilities Include:

  • Formulating the organization’s procurement policy to ensure compliance with all relevant laws and regulations. As the sole procurement advisor, you will need to stay informed about legislative changes and adjust policies and practices accordingly.
  • Providing support and guidance to delivery managers on procurement solutions that address business needs, including grant funding for public sector entities and competitive commercial tenders.
  • Overseeing essential commercial contracts and grant agreements, nurturing supplier relationships, and ensuring timely, budget-compliant, and quality delivery. This includes managing contracts for social research, event management, and delivery expertise, as well as assessing tender documents and preparing contracts while maintaining accurate records.
  • Administering corporate service contracts and service level agreements, including shared service arrangements for IT/digital and finance, as well as commercial solutions for human resource services and website development and maintenance. You will collaborate with senior finance and HR managers to effectively implement a new human resource and payroll service.
  • Managing the organization’s lease and accommodation arrangements, which will involve overseeing the transition from temporary to permanent office space, negotiating leases, and serving as the primary contact for facilities management.
  • Establishing and maintaining project and information management systems throughout the organization. This includes advising delivery managers on project management best practices, maintaining project management information, and reporting risks to the Executive Team and board.

Candidate Profile

Essential Qualifications:

  • Proven experience in procurement and contract management, with a solid understanding of public sector procurement, commercial frameworks, and legal risks.
  • Exceptional prioritization, planning, and organizational skills, with a demonstrated ability to manage projects effectively and deliver on time and within budget.
  • Strong communication skills, with a proven ability to foster effective working relationships and work collaboratively within a team.
  • Excellent problem-solving abilities and a track record of driving continuous improvement. A self-starter with a positive, proactive attitude is essential.
  • A demonstrated affinity with the objectives of the Building Better, Building Beautiful Commission and a commitment to fulfilling the aims of the Office for Place.

Desirable Qualifications:

  • A CIPS qualification in commercial management or an equivalent professional credential.
  • Accreditation in the Contract Management Capability Programme or a willingness to pursue this qualification.
  • Experience in risk management.

Benefits

In addition to a competitive salary, the Ministry of Housing, Communities and Local Government contributes significantly towards your membership in the Civil Service Defined Benefit Pension scheme. Additional benefits include:

  • Tailored learning and development opportunities
  • Flexible working arrangements
  • A culture that promotes inclusion and diversity
  • An average employer contribution of 27% towards your pension