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Procurement and Project Coordinator, Office for Place
2 months ago
Are you passionate about shaping the environments we inhabit?
The Office for Place is a newly formed non-departmental public entity dedicated to developing and disseminating evidence, guidance, tools, and insights to foster the creation and management of places that are aesthetically pleasing, sustainable, widely accepted, and conducive to health.
Originating from the Building Better Building Beautiful Commission and the publication of the National Design Guide and National Model Design Code, our goal is to assist local authorities and communities in determining what constitutes high-quality design in their regions.
The Office for Place will undergo a standard review process for public bodies after a period of 3-5 years to ensure ongoing effectiveness for the government and taxpayers.
Role Summary
We are seeking a skilled procurement, contract, and project manager to enhance the operations of the Office for Place.
You will take the lead in formulating the organization’s procurement strategy and policies, overseeing critical contracts, and ensuring adherence to applicable laws and regulations.
Your role will encompass a comprehensive range of organizational delivery, from grant allocations to local authorities, competitive tenders with design-oriented organizations and academic institutions, to corporate service providers.
Additionally, you will manage our corporate service contracts and service level agreements, coordinating delivery activities across the organization while highlighting progress and potential risks to the Executive Team and board.
This position presents an exciting opportunity for an individual with commercial and project management expertise who is eager to embrace additional leadership responsibilities and the challenge of establishing robust procurement practices within a newly formed organization.
In this small, start-up environment, you will appreciate the chance to work flexibly and engage in a diverse role that includes aspects of facilities management, risk management, health and safety, and governance.
You will collaborate within a compact corporate services team of five, reporting to the head of finance and working alongside the HR manager and governance manager.
Key Responsibilities
1. Develop and implement the organization’s procurement policy, ensuring compliance with all relevant laws and regulations.
You will serve as the sole procurement advisor, staying informed on legislative changes and revising policies and practices as necessary.
2. Provide support and guidance to delivery managers on procurement solutions tailored to meet business needs, including grant funding for public sector entities and competitive commercial tenders.3. Manage significant commercial contracts and grant agreements, fostering relationships with suppliers and ensuring timely, budget-compliant, and quality delivery. This includes overseeing contracts for social research, event management, and delivery expertise. You will evaluate tender documents, prepare contracts, and maintain accurate records.
4. Oversee corporate service contracts and service level agreements, including shared service arrangements for IT/digital and finance, as well as commercial solutions for human resource services and website development and maintenance.
You will collaborate with senior finance and HR managers to effectively implement a new human resource and payroll service alongside the Office for Place becoming a legal employer.
5. Manage the organization’s lease and accommodation arrangements, which will involve transitioning from temporary to permanent office space, necessitating oversight of lease negotiations and office relocation contracts.You will be the primary contact for facilities management, liaising with the accommodation provider as needed, supported by the Executive Assistant responsible for office supplies.
6. Develop and maintain project and information management systems throughout the organization.This will involve advising delivery managers on project management best practices, maintaining project management information, and reporting risks to the Executive Team and board.
