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Procurement Ledger Coordinator

2 months ago

StokeonTrent, Stoke-on-Trent, United Kingdom Macildowie Recruitment and Retention Full time
Job Description

**Job Summary:**

We are seeking a highly organized and detail-oriented Procurement Ledger Coordinator to join our team at Macildowie Recruitment and Retention. As a key member of our finance team, you will be responsible for maintaining accurate and up-to-date records of purchases and payments.

Main Responsibilities:

  • Register Purchase Invoices and Credit Notes: Accurately and promptly register purchase invoices and credit notes, ensuring all necessary documentation is complete and accurate.
  • Maintain Contracts Register: Maintain and update the contracts register, ensuring all contracts are up-to-date and compliant with company policies.
  • Manage Supplier Relations: Serve as a contact point for colleagues and procurement frameworks, resolving supplier queries and managing overdue payments and legal action letters.
  • Process Payments: Produce weekly and monthly payment runs, verifying payment listings and remittance advices.
  • Validate Procurement Card Statements: Validate procurement card statement reconciliations and conduct checks on their use.
  • Update Supplier and Utility Payment Records: Update and maintain supplier and utility payment records accurately.
  • Coordinate Petty Cash Reimbursements: Coordinate petty cash reimbursements and reconciliations in line with business procedures.

Requirements:

  • Experience: Effective team and individual work experience, with recent experience in financial administration and use of computerized purchase ledger systems.
  • Desirable Skills: Experience with Agresso/Unit4 Business Software and procurement frameworks.