Regional Events Manager

2 days ago

London, Greater London, United Kingdom Virtuoso, LTD. Full time
Job Summary

Virtuoso, LTD. is seeking a highly skilled Regional Events Manager to join our team. As a key member of our events team, you will be responsible for planning and executing events across the region, ensuring market relevancy and driving brand awareness.

Key Responsibilities
  • Plan and execute events across the region, including destination and hotel search, event budget development, contract negotiation, and on-site execution.
  • Schedule and communicate logistical details of assigned meetings and events with internal departments.
  • Gather all necessary details to build online registration sites for all events.
  • Responsible for destination and hotel availability search, collecting hotels' responses, and creating detailed OpEx budget to determine estimated event costs and projected margin.
  • Negotiate vendor contracts to maximize favorable terms and deadlines for the event.
  • Liaise with hotels on event details, including room setup, menu selection, and final bill audit.
  • Collaborate with other internal departments on tasks related to the success of the events.
  • Create, duplicate, distribute, and assemble meeting and event materials, including name badges, tent cards, signage, packets, and other creative materials.
  • Provide onsite support when traveling on assigned events, as necessary.
  • Generate and understand registration reports for assigned events.
  • Schedule and manage team meetings related to the event.
  • Manage tight turn-around projects in an atmosphere that is conducive to changes and delays.
Requirements
  • Bachelor's Degree in Tourism and Hotel Management highly desirable.
  • 3+ years of proven experience with planning and executing events.
  • Travel industry experience preferred.
  • Proved Bilingual, as dictated by the region.
  • Position is 100% remote.
  • Proficiency in Microsoft Office applications, including mail merges, PowerPoint presentations, and basic Excel knowledge.
  • Excellent customer service skills and demonstrated ability to address and resolve complaints with a high degree of professionalism.
  • Pro-active and engaged with the ability to anticipate events and team needs.
  • Ability to work effectively with vendors and all levels of staff.
  • Understanding of diversity, foreign cultures, and customs.
  • Strong communication, presentation, and writing skills, demonstrated ability to exercise independent and sound judgment.
  • Strong organization and time management skills.
  • Ability to develop and manage assigned deadlines.
  • Able to read, understand, and update events' budget using Excel.
  • Ability to multitask, prioritize, and problem solve in a deadline-driven environment with strong attention to detail.
  • Ability to collect and analyze complex information, problem solve, and make decisions by applying advanced analytical skills.
  • Self-starter with the ability to work independently.
  • Ability to travel within region for events and long-haul destinations to support global events, as needed, including weekends and holidays when necessary (passport required).
  • Ability to work nights and weekends when necessary to prepare for event(s).
Travel Requirements
  • 25%+ of time for this role will be spent traveling, attending events, member conferences, and team meetings.
  • Travel will be primarily domestic but could include some international.

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