Regional Events Manager

6 days ago

London, Greater London, United Kingdom Virtuoso, LTD. Full time

About Virtuoso, LTD.

Virtuoso, LTD. is a leading global travel agency network specializing in luxury and experiential travel. Our organization comprises over 1,200 travel agency locations with more than 20,000 travel advisors in 54 countries throughout North America, Latin America, the Caribbean, Europe, Asia-Pacific, Africa, and the Middle East.

We draw upon our preferred relationships with more than 2,300 of the world's best hotels and resorts, cruise lines, airlines, tour companies, and premier destinations to provide our upscale clientele with exclusive amenities, rare experiences, and privileged access.

Our normalized annual sales of (U.S.) $28-$32 billion make Virtuoso, LTD. a powerhouse in the luxury travel industry. For more information, visit our website.

Job Summary

The Regional Events Manager is responsible for ensuring market relevancy with regional events and activities. This role manages regional events and initiatives that drive brand awareness and optimize returns for Virtuoso events and other programs while maintaining global consistency across all regions as set by the Global Events Team.

The Regional Events Manager will be required to support the regional business plan/Playbook and budget.

Key Responsibilities

  • Responsible for successfully planning and executing events across the region, including destination and hotel search, event budget development and maintenance, contract negotiation, registration management, event operations planning and on-site execution, survey creation, final bill reconciliation, and reporting on final numbers.
  • Scheduling and communicating logistical details of assigned meetings and events with internal departments, such as Regional General Manager, Member and Partner Relations, Network Communications, Product Marketing, Finance, Service Center, and Event Operations Staff assigned to support the event.
  • Gathering all necessary details to build online registration sites for all events with specific functionality, including request to attend, open registration, close registration, dietary restrictions, targeted audience, event-specific questions, etc.
  • Responsible for destination and hotel availability search as determined by the regional team, collecting hotels' responses, and creating detailed OpEx budget to determine estimated event costs and projected margin.
  • Able to negotiate vendor contracts, maximizing favorable terms and deadlines for the event.
  • Liaising with hotels on event details, including room setup, menu selection, room block pickup report, final bill audit, etc.
  • Collaborating with other internal departments on tasks related to the success of the events assigned, including contract review process with the legal team, event creative needs, communication plan for the event, membership and partnership teams, etc.
  • Creating, duplicating, distributing, and assembling meeting and event materials, including name badges, tent cards, signage, packets, and other creative materials as requested, for review and approval.
  • Providing onsite support when traveling on assigned events, as necessary.
  • Generating and understanding registration reports for assigned events, with the ability to do mail merges for communication with attendees.
  • Scheduling and managing team meetings related to the event, including kick-off meetings, event operations review before event operation, event debrief after event operation, Virtuoso Staff pre-con, and other meetings as needed.
  • Managing tight turnaround projects in an atmosphere conducive to changes and delays.
  • Weekend and evening hours will be required during peak periods.
  • Assisting, traveling, and operating global events in conjunction with the global events team, as determined by the Director, Events Operations, without conflicting with regional duties and events' schedule.
  • Participating in Global Events Calls, as time zone permits. The Regional Event Manager must review meeting recordings if the time zone does not allow for in-person participation.

Requirements

  • Bachelor's Degree in Tourism and Hotel Management, highly desirable.
  • 3+ years of proven experience with planning and executing events.
  • Travel industry experience preferred.
  • Proved bilingual, as dictated by the region.
  • Position is 100% remote.
  • Proficiency in Microsoft Office applications, including mail merges, PowerPoint presentations, and basic Excel knowledge.
  • Excellent customer service skills and demonstrated ability to address and resolve complaints with a high degree of professionalism.
  • Pro-active and engaged, with the ability to anticipate events and team needs.
  • Ability to work effectively with vendors and all levels of staff.
  • Understanding of diversity, foreign cultures, and customs.
  • Strong communication, presentation, and writing skills, demonstrated ability to exercise independent and sound judgment.
  • Strong organization and time management skills.
  • Ability to develop and manage assigned deadlines.
  • Able to read, understand, and update events' budget using Excel.
  • Ability to multitask, prioritize, and problem-solve in a deadline-driven environment with strong attention to detail.
  • Ability to collect and analyze complex information, problem-solve, and make decisions by applying advanced analytical skills. Strong collaborative skills in inspiring win-win-win outcomes.
  • Self-starter with the ability to work independently.
  • Ability to travel within the region for events and long-haul destinations to support global events, as needed, including weekends and holidays when necessary (passport required).
  • Ability to work nights and weekends when necessary to prepare for events.

Travel Requirements

  • 25%+ of time for this role will be spent traveling, attending events, member conferences, and team meetings.
  • Travel will be primarily domestic but could include some international.

  • Regional Events Manager

    21 hours ago

    London, Greater London, United Kingdom Virtuoso, LTD. Full time

    Job SummaryVirtuoso, LTD. is seeking a highly skilled Regional Events Manager to join our team. As a key member of our events team, you will be responsible for planning and executing events across the region, ensuring market relevancy and driving brand awareness.Key ResponsibilitiesPlan and execute events across the region, including destination and hotel...

  • Regional Events Manager

    24 hours ago

    London, Greater London, United Kingdom Virtuoso, LTD. Full time

    Job SummaryVirtuoso, LTD. is seeking a highly skilled Regional Events Manager to join our team. As a key member of our events team, you will be responsible for planning and executing events across the region, ensuring market relevancy and driving brand awareness.Key ResponsibilitiesPlan and execute events across the region, including destination and hotel...

  • Executive Event Manager

    6 days ago

    London, Greater London, United Kingdom Sleek Events Full time

    About the RoleWe are seeking a highly motivated and experienced Senior Event Producer to join our team at Sleek Events. As a key member of our production team, you will be responsible for delivering world-class events for our clients, from concept to delivery.Key ResponsibilitiesWork closely with clients to understand their event objectives and develop...

  • Event Operations Manager

    4 days ago

    London, Greater London, United Kingdom Seasoned Events Full time

    Job OverviewTo manage and deliver all aspects of the venue and catering operation at Seasoned Events while ensuring an excellent client relationship is maintained and developed. Running events from conception to completion in our unique and iconic event venues, aiming to remain a market leader through constant innovation. Ensure the continued strategic...

  • Event Management Specialist

    3 weeks ago

    London, Greater London, United Kingdom Sleek Events Full time

    About the CompanySleek is a prestigious marketing agency based in London, dedicated to creating memorable live experiences for leading global brands. Established by Jennifer Davidson, the agency emphasizes the importance of relationships and human connections, aiming to simplify the event planning process for clients by delivering outstanding results. At...

  • Event Coordinator

    4 days ago

    London, Greater London, United Kingdom Clarion Events Full time

    About the Role:We are seeking a highly organized and detail-oriented Event Coordinator to join our team at Clarion Events. As an Event Coordinator, you will be responsible for providing exceptional administrative and organizational support to our production team for our Africa portfolio of events.Key Responsibilities:Provide administrative support to the...

  • Event Coordinator

    1 week ago

    London, Greater London, United Kingdom Clarion Events Full time

    About the Role:We are seeking a highly organized and detail-oriented Event Coordinator to join our team at Clarion Events. As an Event Coordinator, you will be responsible for providing exceptional administrative and organizational support to our production team for our Africa portfolio of events.Key Responsibilities:Provide administrative support to the...

  • Regional Competitions and Events Coordinator

    2 days ago

    London, Greater London, United Kingdom Sportandrecreation Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Regional Competitions and Events Coordinator to join our team at Sportandrecreation. This role will be responsible for coordinating and implementing high-quality regional competitions that drive participation across our diverse member institutions.Main ResponsibilitiesRegional Competition...

  • Regional Competitions and Events Coordinator

    2 days ago

    London, Greater London, United Kingdom Sportandrecreation Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Regional Competitions and Events Coordinator to join our team at Sportandrecreation. This role will be responsible for coordinating and implementing high-quality regional competitions that drive participation across our diverse member institutions.Main ResponsibilitiesRegional Competition...

  • Regional Competitions and Events Coordinator

    4 days ago

    London, Greater London, United Kingdom Sportandrecreation Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Regional Competitions and Events Coordinator to join our team at Sportandrecreation. The successful candidate will be responsible for coordinating and implementing high-quality regional competitions that drive participation across our diverse member institutions.Main ResponsibilitiesRegional...

  • Regional Competitions and Events Coordinator

    5 days ago

    London, Greater London, United Kingdom Sportandrecreation Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Regional Competitions and Events Coordinator to join our team at Sportandrecreation. The successful candidate will be responsible for coordinating and implementing high-quality regional competitions that drive participation across our diverse member institutions.Main ResponsibilitiesRegional...

  • Event Coordinator

    4 days ago

    London, Greater London, United Kingdom Clarion Events Full time

    About Clarion EventsClarion Events is a leading global event organizer, producing and delivering innovative and market-leading events across various sectors, including Retail, Defence & Security, Digital Marketing, Energy, and Technology.The OpportunityWe are seeking a highly organized and detail-oriented Event Coordinator to join our Africa Energy Sector...

  • Event Coordinator

    2 weeks ago

    London, Greater London, United Kingdom Clarion Events Full time

    About Clarion EventsClarion Events is a leading global event organizer, producing and delivering innovative and market-leading events across various sectors, including Retail, Defence & Security, Digital Marketing, Energy, and Technology.The OpportunityWe are seeking a highly organized and detail-oriented Event Coordinator to join our Africa Energy Sector...

  • Event Director

    6 hours ago

    London, Greater London, United Kingdom Clarion Events Full time

    About the RoleWe are seeking a highly experienced and skilled Event Director to lead our team in delivering exceptional customer outcomes and experiences. As a key member of our team, you will be responsible for the day-to-day management of our events, including the development of a value proposition and annual business plan, as well as the project...

  • Event Director

    8 hours ago

    London, Greater London, United Kingdom Clarion Events Full time

    About the RoleWe are seeking a highly experienced and skilled Event Director to lead our team in delivering exceptional customer outcomes and experiences. As a key member of our team, you will be responsible for the day-to-day management of our events, including the development of a value proposition and annual business plan, as well as the project...

  • Event Strategist

    6 days ago

    London, Greater London, United Kingdom Clarion Events Full time

    About the RoleWe are seeking a highly motivated and experienced Conference Producer to join our team at Clarion Events. As a key member of our events team, you will be responsible for the planning and execution of high-quality conferences and exhibitions that meet the needs of our clients and delegates.Key ResponsibilitiesDevelop and implement event...

  • Event Coordinator

    5 hours ago

    London, Greater London, United Kingdom Events and PR Full time

    About Events & PREvents & PR is a dynamic and innovative company that specializes in event planning, sponsorship acquisition, consultancy, and press promotion. Our team is dedicated to providing exceptional services to our clients, and we are committed to delivering successful events that exceed expectations.Job SummaryWe are seeking a highly organized and...

  • Event Coordinator

    8 hours ago

    London, Greater London, United Kingdom Events and PR Full time

    About Events & PREvents & PR is a dynamic and innovative company that specializes in event planning, sponsorship acquisition, consultancy, and press promotion. Our team is dedicated to providing exceptional services to our clients, and we are committed to delivering successful events that exceed expectations.Job SummaryWe are seeking a highly organized and...

  • Event Staffing Coordinator

    3 weeks ago

    London, Greater London, United Kingdom Shack Events Full time

    Job OverviewShack Events is seeking a dedicated and skilled individual to fill the role of Staffing Manager for our dynamic Venue concessions operations.ABOUT USShack Events is a family-owned venue concessions provider specializing in bar and confectionery services at some of the most thrilling Stadia and Sporting Venues throughout the UK. With ambitious...

  • Event Staffing Coordinator

    3 weeks ago

    London, Greater London, United Kingdom Shack Events Full time

    Job OverviewShack Events is seeking a dedicated and skilled individual to fill the role of Staffing Manager within our dynamic Venue concessions division.ABOUT USShack Events is a family-owned business specializing in providing bar and confectionery services at some of the most thrilling Stadia and Sporting Venues throughout the UK. With ambitious plans...