Product Operations Coordinator

6 days ago

London, Greater London, United Kingdom Salt Search Full time

Job Summary:

We are seeking an experienced Administrative Business Partner to join our team at Salt Search. This role involves providing high-level support to senior leaders, ensuring efficient operations, and fostering a collaborative environment.

Key Responsibilities:

  • Calendar Management: Efficiently manage complex calendars, making independent, business-driven scheduling decisions.
  • Project Management: Spearhead leader's operational and people-related projects, leading meetings, planning, tracking progress, and fostering team's best practices.
  • Meeting and Events Management: Skillfully coordinate team meetings and on-site events, encompassing agenda creation, presentation deck drafting, action item tracking, and detailed meeting notes.
  • Communications: Craft clear and impactful communications for leaders, including team updates and follow-ups, and oversee alias management, org charts, and collaboration channels for the team.
  • Relationship Management: Build strong relationships with leader's teams and cross-functional partners through innovative and engaging approaches.
  • Travel & Expenses: Effectively coordinate leader's travel and ensure expense reconciliation while adhering to policies and aligning with team needs. Manage the leader's employee recognition budget and offer reward recommendations.
  • Ensure all org communications channels are up to date.
  • Work collaboratively with other administrative business partners to ensure business needs are being met in the most efficient way possible.

Requirements:

  • 4+ years experience in administrative roles, including 2+ years supporting VP and Director-level executives.
  • Outstanding organizational and multitasking abilities.
  • Proactive and self-directed, with minimal supervision needed.
  • Proficiency in Google Suite, Slack, Workday, Expensify, Navan, and MS Office Suite.
  • Strong teamwork and collaboration skills.
  • High integrity in handling confidential information.
  • Experience supporting multiple VP/Director-level executives, especially in engineering or product teams.
  • Strong emotional intelligence (EQ) and situational awareness.
  • Exceptional organizational and time management skills, particularly in calendar management, travel, and event planning
  • Ideally you will be happy working a flexible schedule to cover US hours, up until 8pm UK time with a later morning start

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