Production Operations Coordinator

4 weeks ago

London, Greater London, United Kingdom BBC Full time

POSITION OVERVIEW

The Production Operations Coordinator plays a crucial role in overseeing and organizing the creation of essential promotional materials for the EMEA Creative division. This position involves managing multiple projects, coordinating the development of new promotions, campaigns, revisions, digital content, and branding elements.

DAILY RESPONSIBILITIES

  • Participate in monthly planning, production, and scheduling meetings, ensuring accurate communication and management throughout the post-production phase.

  • Create necessary documentation for the production workflow (e.g., Live Status Document).

  • Facilitate weekly core production meetings.

  • Acquire suitable resources for promotional activities.

  • Manage the information flow regarding new commissions versus revisions.

  • Develop timelines and oversee all post-production sessions for new promotions, revisions, and navigation items, ensuring all relevant content is ordered and processed, including managing localization efforts.

  • Ensure that post-production teams and external partners receive all necessary materials and communicate any schedule adjustments.

  • Confirm that commissioned monthly promotions are produced and that any schedule modifications are addressed.

  • Ensure all work meets technical and content compliance standards, collaborating closely with the compliance team.

  • Build and maintain effective working relationships with a diverse range of internal and external stakeholders to keep all key departments informed of production activities.

  • Update monthly financial reports with precise expenditure details and prepare production budgets for complex non-core projects.

  • Develop and uphold office and administrative systems, ensuring the organization of shared resources and proper labeling of projects and scripts by creative teams and freelancers.

  • Manage timely deliveries to Playout, highlighting any concerns regarding late submissions to the appropriate parties.

REQUIRED QUALIFICATIONS

  • Proven experience as a Team Assistant, Production Assistant, or Production Coordinator within a creative environment.

  • Experience in booking audio and editing suites, talent, and filming crews.

  • Familiarity with broadcast-standard equipment and post-production workflows.

  • Strong ability to prioritize conflicting workloads efficiently while maintaining accuracy and attention to detail under tight deadlines.

  • Experience in maintaining office systems and adhering to administrative protocols, as well as developing new systems when necessary.

PREFERRED SKILLS

  • Ability to evaluate risks effectively.

  • Experience in managing and updating budgets.

  • Proficiency in a variety of software applications, including Word, Excel, and Outlook, with a willingness to learn new software as needed.

  • Capability to handle confidential information with discretion and sensitivity.

  • Strong interpersonal and communication skills to establish and maintain effective working relationships with a broad range of internal and external contacts.

  • Ability to work independently as well as collaboratively within a team.

  • Resilience and stamina to maintain performance under pressure from high workloads and competing priorities.

  • A flexible and innovative mindset.

  • A genuine interest in and enthusiasm for the work of BBC Channels.

WORKING ENVIRONMENT

At BBC Studios, we prioritize not only what we do but also how we conduct ourselves. Our values and behaviors are integral to our operations.

The BBC is dedicated to fostering a culturally diverse workforce and strongly encourages applications from underrepresented groups. We are committed to equal opportunity and welcome applications from individuals of all backgrounds.

BBC Studios places sustainability at the core of our operations, both onscreen and offscreen, including our commitment to the BBC Group's science-based Net Zero targets.

BENEFITS OF WORKING AT BBC STUDIOS

  • Competitive salary package.

  • Flexible 35-hour workweek to support work-life balance.

  • 26 days of annual leave (plus an additional Corporation Day) with the option to purchase an extra 5 days.

  • Defined pension scheme and discounts on dental, healthcare, gym memberships, and more.

  • Excellent career advancement opportunities, including access to courses, webinars, workshops, and the chance to work in various areas of the organization.

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