Business Centre Coordinator

1 week ago

London, Greater London, United Kingdom Civica UK Ltd Full time

Job Summary:

Civica UK Ltd is seeking a highly skilled and experienced Business Centre Coordinator to join our team. As a key member of our facilities management team, you will be responsible for ensuring the smooth day-to-day operation of our facilities, including health and safety, security, and environmental responsibilities.

Key Responsibilities:

  • Health and Safety:
    • Manage the local First Aid and Fire Marshal rota, ensuring cover for all dates the facility is open.
    • Maintain the facility Emergency Preparedness and Incident Response Plan.
    • Conduct daily checks of the building and report any issues to the Facilities Management Team.
    • Conduct weekly and monthly H&S checks.
  • Facility Security:
    • Collaborate with building management and neighboring businesses to identify and escalate security concerns and local hazards.
    • Liaise with Civica's Facilities Team to ensure the building is secure and well-maintained.
    • Manage the Permit to Work document for contractors.
  • Business Centre Coordination:
    • Run and maintain the Business Centre, ensuring it is always in showcase condition.
    • Manage meeting rooms and the workplace booking system effectively.
    • Meet and greet customers professionally, issuing passes and maintaining a daily log.
  • Additional Responsibilities:
    • Maintain stock levels for breakout areas and stationery.
    • Organize and coordinate facility events and encourage fundraising activities.
    • Ensure postage and parcels are correctly weighed, addressed, and franked.

Requirements:

  • Experience in health and safety, security, and facilities management.
  • Excellent communication and interpersonal skills.
  • Ability to work independently and as part of a team.
  • Highly organized and able to prioritize tasks effectively.

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