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Event Coordination Assistant

2 months ago

London, Greater London, United Kingdom Southbank Centre Full time

Position Overview

We are seeking an Event Coordination Assistant to provide maternity cover within our Producing & Event Management division on a full-time, fixed-term basis.

The Event Management division oversees a variety of events across multiple art forms and public programming activities, typically planned three months in advance. This role entails the advancement, coordination, execution, and reconciliation of assigned events across diverse artistic disciplines.

Work Schedule

The majority of events at Southbank Centre occur from Wednesday to Sunday, and the selected candidate should anticipate working regular evenings and approximately three weekends out of five.

Key Responsibilities

  • Deliver proactive and efficient administrative support for event execution; advancing and managing a range of vibrant artistic events in non-traditional spaces, collaborating with the Producing and Programming teams to ensure the successful realization of Southbank Centre's artistic initiatives.
  • Collaborate with Programmers, Producers, and Event Managers to provide essential administrative and logistical support for the Event Management team during allocated events and festivals, facilitating the successful delivery of a diverse event and festival lineup.
  • Effectively communicate the operational requirements of assigned events to relevant internal departments through the proficient use of Artifax, Southbank Centre's venue management system, and established operational protocols.
  • Offer courteous and efficient support to all stakeholders involved with the Event Management and Producing teams, including colleagues, artists, creative professionals, partner organizations, and the public.

About Southbank Centre

Southbank Centre stands as Europe's largest arts venue and ranks among the UK's top five visitor attractions, situated in a vibrant cultural hub along the South Bank of the Thames. The site boasts a rich creative and architectural heritage dating back to the 1951 Festival of Britain, encompassing the Royal Festival Hall, Queen Elizabeth Hall, Purcell Room, and Hayward Gallery, along with housing the National Poetry Library and the Arts Council Collection.

Our Artistic Vision

Southbank Centre is dedicated to delivering exceptional artistic experiences for all. Through art, we invite our visitors to engage in shared cultural encounters, fostering opportunities to gaze, listen, be moved, and discover new ideas and perspectives. For over 70 years, our performances and exhibitions have resonated with millions, providing a nurturing environment for art and artists alike.

Diversity and Inclusion

We encourage applications from individuals from Black, Asian, or Ethnically Diverse backgrounds, as well as those who are D/deaf or disabled. By attracting a workforce with a wide range of backgrounds, attitudes, and beliefs, we can continue to approach our work with fresh perspectives and innovative solutions. We are committed to fostering an inclusive environment where diverse voices can come together to experience bold and thought-provoking artistic endeavors.

Our Core Values

  • Creating Welcoming Spaces: We prioritize respect, safety, and belonging, ensuring a kind and inclusive environment for all.
  • Making Wonderful Experiences Together: We recognize that every team member contributes to the artistic moments at Southbank Centre.
  • Sparking New Thinking: We value diverse viewpoints and stimulating discussions that inspire innovation and growth.

Employee Benefits

  • Minimum 5% pension contribution (increasing to 8% based on employee contributions)
  • 28 days of annual leave, in addition to bank holidays
  • Hybrid working model (3 days in the office, 2 days remote)
  • Enhanced sick leave policy
  • Improved family leave benefits
  • Discounts at all onsite retail and dining establishments
  • Complimentary staff tickets for Southbank Centre events
  • Free access to Hayward Gallery
  • Free or discounted entry to other cultural institutions
  • Complimentary staff yoga sessions

If you have any questions or require adjustments, please reach out to us for assistance.